Job Summary
Under the supervision of the Managing Director, the incumbent will provide an efficient and effective executive/administrative support to the Executive Office and coordinate and/or perform administrative tasks necessary for the smooth functioning of the office.
Qualifications and Experience:
a. Education
- Bachelor's degree in Business/Public Administration of the Social Sciences
- Certified Administrative Professional (CAP) or other administrative management training; plus
- Certified Professional Secretary
b. Experience
- Minimum of five (5) years administrative related experience
- Experience in dealing with matters of a confidential and sensitive nature
Special Skills and Aptitude:
- Thorough knowledge and experience in administrative and secretarial functions
- Knowledge of how government operates and its protocols
- Proficiency in office procedures and use of office equipment and advanced technology
- Strong sense of confidentiality and objectivity
Duties and Responsibilities:
- Brief the Managing Director on information requirements in advance of appointments and meetings, and prepare relevant files
- Prepare reports to the Ministry of Finance and the Integrity Commission
- Manipulate computerized data to generate tables and graphical presentations, linking worksheets, workbooks and word processing files
- Disseminate Management Meeting Action Sheet for HODs for follow-up
- Prepare Annual Department Budget for the upcoming financial period
- Communicate effectively by telephone, in writing, by email for facsimile
- Organise and take Minutes of monthly management meetings, drafts and circulate for follow-up
- Dispatch reports and correspondence to required destinations on a timely basis
- Act for Corporate Officer in periods of absence
- Perform any other administrative duties required by management
Key Competencies:
- Knowledge of computer literacy skills
- Demonstrate ability to manage workload
- Demonstrate ability to develop and maintain up-to-date records
- Timely and accurate in completing assignments consistently
The successful applicant will be required to submit a valid police record.
Applications with résumés should be sent no later than February 7, 2021.
Human Resource and Administration Manager
17 Knutsford Boulevard,
Kingston 5.
Email: careers@fcj.gov.jm
Please include the job title in the subject line of the email.