Executive Assistant (Kingston, Jamaica) - Factories Corporation of Jamaica

 

Factories Corporation of Jamaica invites  applications from suitably qualified persons to fill the position of: Executive Assistant.

Job Summary

Under the supervision of the Managing Director, the incumbent will provide an efficient and effective executive/administrative support to the Executive Office and coordinate and/or perform administrative tasks necessary for the smooth functioning of the office.

Qualifications and Experience:

a. Education

• Bachelor's degree in Business/Public Administration of the Social Sciences
• Certified Administrative Professional (CAP) or other administrative management training; plus
• Certified Professional Secretary

b. Experience

• Minimum of five (5) years administrative related experience
• Experience in dealing with matters of a confidential and sensitive nature

Special Skills and Aptitude:

• Thorough knowledge and experience in administrative and secretarial functions
• Knowledge of how government operates and its protocols
• Proficiency in office procedures and use of office equipment and advanced technology
• Strong sense of confidentiality and objectivity

Duties and Responsibilities:

• Brief the Managing Director on information requirements in advance of appointments and meetings, and prepare relevant files
• Prepare reports to the Ministry of Finance and the Integrity Commission
• Manipulate computerized data to generate tables and graphical presentations, linking worksheets, workbooks and word processing files
• Disseminate Management Meeting Action Sheet for HODs for follow-up
• Prepare Annual Department Budget for the upcoming financial period
• Communicate effectively by telephone, in writing, by email for facsimile
• Organise and take Minutes of monthly management meetings, drafts and circulate for follow-up
• Dispatch reports and correspondence to required destinations on a timely basis
• Act for Corporate Officer in periods of absence
• Perform any other administrative duties required by management

Key Competencies:

• Knowledge of computer literacy skills
• Demonstrate ability to manage workload
• Demonstrate ability to develop and maintain up-to-date records
• Timely and accurate in completing assignments consistently

The successful applicant will be required to submit a valid police record.

Applications with résumés should be sent no later than February 7, 2021.

Human Resource and Administration Manager

17 Knutsford Boulevard,

Kingston 5.

Email: careers@fcj.gov.jm

Please include the job title in the subject line of the email.