Secretary (HR Dept) - Jamaica Bauxite Institute (Kingston, Jamaica)

 

 The Jamaica Bauxite Institute seeks to engage a qualified and experienced individual for the following position:

Secretary (HR Department) level 3

Summary of Duties:

Under the supervision of the institution's Human Resource Manager, the Secretary is required to maintain and monitor all administrative and secretarial functions of the Human Resource Department to include but not limited to:

• Upkeep of various files created in the department 
• Timely preparation and recording of documents being prepared for Administration, staff or external entities
• Collection of all documents submitted to the Human Resource Department
• Dissemination of documents from the Human Resource Department to staff members
• Preparation of status letters
• Initial preparation of contracts
• Preparation of interview files
• Calculation and initial processing of Departmental and Sick leave applications
• Maintenance of staff leave entitlement information
• Initiating the preparation of new staff appointment documents in collaboration with the Human Resource Manager
• Maintenance of up-to-date staff list
• Photocopying for the department

Minimum Qualifications and other requirements:

• At least four (4) CXC/GCEs including English and Mathematics plus Secretarial training at a minimum grade of level one (1)

Please reply no later than January 29, 2021 to:

The Human Resource Manager

Jamaica Bauxite Institute

Hope Gardens,

P.O. Box 355,

Kingston 6

Or

Email us at: hrd@jbi.org.jm

We thank all applicants for their interest, however, only shortlisted candidates will be contacted.