Administrative Assistant (Kingston, Jamaica) - VMBS

Administrative Assistant - VM Innovations Limited

Administrative Assistant performs administrative duties for the CEO and other units in the organization and is responsible for activities that will ensure the efficient and effective functioning of the organization.

Details

MAJOR RESPONSIBILITIES

Management/Administrative

• Plans and schedules meetings as requested
• Attends all meetings requested
• Maintains and updates the organizations calendar
• Distributes letter, memos and other documents to stakeholders in the organization
• Logs and re-route correspondences at the request of the officer
• Arrangements made to dispatch correspondences to external companies by the Bearer
• Generates purchase requisition for approval to request stationery items needed for the company
• Receives and escorts visitors in a timely manner to the respective meeting room
• Receives, screens and dispatches all telephone calls and make outgoing calls as requested
• Monitors incoming and outgoing telephone calls and receive messages as needed
• Collates report and correspondences as requested
• Maintains catalogue of procedures and policies
• Collates and distributes response to audit queries
• Types letters, reports, minutes and correspondence for dissemination
• Conducts research on human resource related matters as requested
• Edits correspondences, reports and presentations

Technical Responsibilities

• Prepares power point presentation as requested
• Maintains filing system of Personal and Office files
• Records meeting notes and action items
• Schedules MS Teams meetings as requested.
• Participates in Innovation Process to assist in documentation of key deliverables

Human Resource Responsibilities

• Ensures awareness and adherence to the Human Resource Policies, other policies and management procedures within the organization.
• Builds and maintains strong relationships with all units and external stakeholders.
• Works as part of a team to achieve the organizations goals and standards.
• Takes responsibility for own personal development in line with agreed annual performance objectives.
• Pursues relevant professional training and certifications.

Other Duties

• Perform any other related duties consistent with the category, nature, functions and objectives of the job.

MINIMUM EDUCATION REQUIREMENTS

• Bachelor’s Degree in Business administration or Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) Certification

MINUMUM EXPERIENCE REQUIREMENTS

• Three plus (3+) years of relevant experience

TECHNICAL BUSINESS EXPERTISE

• Sound knowledge of relevant Microsoft Office Suite including MS Word, Excel, PowerPoint and Visio
• Ability to create a PowerPoint presentation from draft notes

Application Deadline Friday, January 22, 2021

APPLY TO VMBS