Administrative Assistant (Clarendon, Jamaica) - Percy Junor Hospital (SRHA)

The Southern Regional Health Authority (SRHA), a Statutory Body under the Ministry of Health & Wellness responsible for the management and operation of Public Health Services within the Parishes of Clarendon, Manchester and St. Elizabeth, invites applications from suitably qualified persons for the following position at the PERCY JUNOR HOSPITAL: ADMINSTRATIVE ASSISTANT (GMG/AM 2)-VACANT (salary range $1,711,060 – 2,301,186 per annum and any allowance (s) attached to the post)

Job Summary

Responsible for providing administrative and secretarial support to the Chief Executive
Officer in the general co-ordination of all aspects of the delivery of health care within the hospital.
Qualifications and Experience:

• Diploma in Business Administration/Certificate in Administrative Managemen (MIND) Levels 1 -3 or equivalent
• A minimum of three (3) years’ working experience as an Administrative Assistant to a Senior Manager.

Specific Knowledge and Skills Required:

• Ability to communicate effectively both orally and in written format with persons at all levels
• Ability to use Microsoft applications (Word, Excel and PowerPoint)
• Excellent inter-personal skills
• Excellent time management, planning and organizing abilities
• Ability to work under pressure

Key Responsibilities will include:

• Provides assistance to the Chief Executive Officer in co-ordinating/monitoring the delivery of health care within the Region. Liaise with Senior Managers accordingly.
• Provides administrative support to the Chief Executive Officer. This includes:
• Collecting/collating data
• Assisting in compiling reports
• Handling correspondence
• Maintaining an appointment diary
• Ensures office keys are securely stored.
• Requests petty cash to purchase emergency and urgent items for the Administration Department.
• Manages the booking of the Conference Room and ensure it is well maintained.
• Establishes a centralized information data-base for the hospital. Monitors and updates accordingly.
• Maintains a complaints file. Liaises with the Patients Affairs Officer and Senior
• Customer Care Officer in respect of follow-up action.
• Assists with monitoring a variety of long and short-term projects/programmes within the Region. Liaises with unit heads accordingly

Applications along with resume should be sent no later than Friday, May 24, 2024 to:
Assistant Human Resource Officer
Percy Junor Hospital
Spalding P.O.,
Clarendon

E-Mail – junorpercy60@gmail.com

NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED.

Dental Assistant, etc (Kingston, Jamaica)

 

We are now hiring for the following positions:

• Dental Assistant
• Front Desk Receptionist
• Administrative Assistant

Qualifications:

• Candidates should be computer literate with CXC passes in Mathematics and English Language.

Job description will be discussed with selected candidates during the interview.

Applications may be sent to: dentoff15@gmail.com

Application deadline: May 16, 2024.

Administrative Assistant (Regional Office - Kingston, Jamaica) - South East Regional Healthy Authority (SERHA)

JOB TITLE: Administrative Assistant

DIVISION: Regional Office
DEPARTMENT: General

ROLE AND CORE FUNCTIONS OF JOB:
- Under limited supervision, provides day to day co-ordination and administrative support to the Head of Section.
- Acts as a liaison between the Head of Section and other senior management personnel and external parties.
______________________________________________
Educational Requirements:
(a) Specific Knowledge (however acquired) Required to Start:

• Knowledge of database management, word processing, spreadsheet and/or presentation software.
• Working knowledge of office protocols, principles and practices
• Knowledge of sound customer service principles and practices
• Knowledge of the operations of the Ministry of Health and the Regional Health Authority

(b) Qualifications and Experience:

• Bachelor of Science Degree in General Management or related area

PLUS

• Two (2) years’ experience at a management support level

1. Required Skills and Specialised Knowledge:

• Highly developed organizing and co-ordinating skills
• Ability to use independent judgement and to manage and impart confidential information with tact and diplomacy
• Ability to communicate effectively both orally and in writing.
• Ability to record minutes

2. Special Conditions Associated with the Job:

• Numerous critical deadlines.
• Frequent exposure to video display terminals.
• May be required to attend functions and meetings off site

JOB DESCRIPTION

REPORTING RELATIONSHIPS

• Supervision Received From:
• A. Directly - Head of Section
• B. Indirectly - Director/Managers/Officers in the Department
• Supervision Given To:
• (a) Directly - None
• B. Indirectly - None
• Liaises With:
• Internally:
• Department Heads
• Staff at various levels
• Regional Heads
• Board Members
• Externally:

• Ministry of Health
• Government Agencies
• Non-Government Organizations
• Other Statutory Boards

DESCRIPTION

Responsibilities and Duties:

1. Serves as a primary point of direct administrative contact and liaison with other offices, individuals and external institutions and agencies on a range of specified issues. Organizes and facilitates meetings and other events as required.
2. Manages and directs telephone and e-mail communications to facilitate the most appropriate responses and actions. Provides accurate and reliable information to enquiries.
3. Performs research analysis on specific issues as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
4. Prepares and analyzes Gantt Charts depicting leave schedules for the Department.
5. Sorts and distributes incoming and outgoing correspondence and prepares or facilitates timely responses as required.
6. Establishes, maintains and updates files, personnel database and records and facilitates the retrieval of information.
7. Attends Board Sub-Committee meetings and Senior Management meetings and performs the function of recording secretary. Undertakes research on matters arising out of meetings and new matters to be tabled at subsequent meetings and provides reports as required.
8. Requisitions supplies, maintenance and other services for the department.
9. Maintains the calendar for the Head of Section.
10. Secures confidential documents, directs them to the appropriate persons and that strict confidentiality is maintained in the execution of duties.
11. Performs other related duties as assigned.

______________________________________________
Authority:

• Serve as a liaison between the Head, other departments and external agencies.

______________________________________________
Performance Criteria:
This job is satisfactorily performed when:

• • Timely and accurate responses to correspondence and verbal enquiries are effected
• Confidentiality is preserved
• Records are up-to-date and easily retrievable
• Administrative functions of the Department are performed with efficiency

Applications with curricula vitae are to be submitted to:

SERHA,
The Director,
Human Resource Management & Industrial Relations,
South East Regional Health Authority,
The Towers, 2nd Floor,
25 Dominica Drive,
Kingston 5.

Submit your application via email to employment@serha.gov.jm.

Deadline for submission is Thursday, February 1, 2024.

We thank all applicants for their expressions of interest however, only those shortlisted will be contacted.

Administrative Assistant (Kingston, Jamaica) - National Health Fund

 Applications are invited from suitably qualified persons to fill the post of:

ADMINISTRATIVE ASSISTANT (Audit Division)

ROLE AND FUNCTIONS OF JOB:

The incumbent shall have responsibility for providing secretarial and administrative services support to the Chief Internal Auditor and to assist in ensuring an effective and efficient Audit Division.

CORE DUTIES & RESPONSIBILITIES:

• Maintain a log of all incoming and outgoing correspondence.
• Assist with the preparation of compliance, monthly, quarterly and annual reports for submission to the Audit Committee.
• Prepare letters, memoranda and other documentation for the Department.
• Take notes or minutes of meetings and prepare for circulation.
• Coordinate and maintain an effective filing system for the Department, in accordance with established procedures.
• Liaise with managers and other department members with regards to submission of reports and other required documentation, to facilitate timely submission to the Audit Committee.
• Contribute to the achievement of the Department’s objectives by completing assignments as needed.
• Schedule meetings and appointments as directed by the CIA.
• Perform any other related duties that may be assigned to achieve the Company’s goals and objectives.

SPECIAL CONDITIONS ASSOCIATED WITH JOB:

• Required to work beyond normal working hours and on weekends (when required) in order to meet stipulated deadlines.
• Normal office, retail and warehouse environment.
• Intra-island travel to retail pharmacies.
• Individual must have a reliable motor vehicle

QUALIFICATIONS & EXPERIENCE:

• Diploma in Business Administration or equivalent qualifications
• CPS or other equivalent professional secretarial qualification would be an asset
• Ability to perform administrative and basic auditing functions for office, warehouse operations and pharmacies.
• Minimum of three (3) years administrative and/or auditing experience preferably in a Pharmaceutical, Warehousing or Insurance environment.

Applicants are invited to submit their applications no later than Friday, January 5, 2024 to:

The Human Resource Department,

NATIONAL HEALTH FUND,
6th Floor, The Towers,
25 Dominica Drive,
Kingston 5.

Email: vacancies@nhf.org.jm 

NB. We appreciate all responses, but only short listed candidates will be contacted.

Nannies, Babysitters, etc (Kingston, Jamaica) - Toddler Care Jamaica

 We are hiring!

Join our team!

Open positions:

• Nannies
• Babysitters
• Caregivers
• Administrative Assistant

Requirements:

• Relevant work experience
• Certificate in specific field
• Age range: 25 years or older

Send resumes to: toddlercareja@gmail.com 

Administrative Assistant/Receptionist (St. Catherine, Jamaica) - Oasis Imaging Centre

Job Role and Responsibilities:

• Answer incoming calls and answer queries
• Provide general support to patients and assist walk in patients with queries
• Schedule appointments for patients
• Request quotation for and order office supplies and medical equipment
• Prepare doctors and vendors Invoices monthly
• Assist with typing and compiling of patients reports
• Maintain Company Files ( office expenses, petty cash, insurance claims,vendors invoices, doctors invoices, lawyer patients reports) and other relevant files/documents
• Maintain polite and professional communication via phone, e-mail, and mail

Qualifications and Experience Required

• Five (5) CXC’s including Mathematics and English Language
• One to three (1-3) years experience in customer service and office administration
• Certification in customer service and office administration would be an asset
• Proficiency in Microsoft Excel
• Excellent computer skills, especially typing.
• Attention to detail

Email applications and resumes to: hr.oasishealthcare@gmail.com

Caregivers, etc (Manchester, Jamaica)

 A prominent children's home in Manchester seeks: 

Administrative Assistant

• A minimum of four (4) subjects inclusive of English, Mathematics and a Business subject

Four (4) Caregivers

• Twenty-five (25) years and older
• Must be willing to work with at-risk youths on a shift system for three (3) consecutive days

Requirements:

• Must be trainable and reliable
• Must have a minimum of three (3) CSEC subjects

Send all applications and further inquiries to: assistantdirector.mobh@yahoo.com

Administrative Assistant/Data Entry Clerk (Kingston, Jamaica) - Central Medical Laboratories Limited

Administrative Assistant/Data Entry Clerk required to perform all facets of administrative duties, including business reporting and basic human resources duties:

Roles & Responsibilities:

• Extremely organized and deadlines focused
• Assist with staff scheduling for flexi-shift system where necessary 
• Interacting with external organizations - suppliers, government agencies, etc
• Perform protocol functions, and general administration
• Knowledge of Disciplinary  procedures
• Assisting with basic HR duties such as vacation leave scheduling, shift planning, monitoring attendance and overtime
• Manage and organize meetings, preparation of minutes and related communication tasks
• Working closely with accounts and technical departments to ensure smooth company operations
• Perform data entry and filing functions

Requirements:

• Three (3+) plus administrative experience in service industry
• Minimum graduate level education
• Proficient in English Language
• Competency in Microsoft Office, Excel, PowerPoint and Publisher - intermediate level
• Able to work shifts including Saturdays and schedules up to 7:00 pm
• Strong communication skills - email, SMS
• Experience in payroll preparation
• Basic Accounting - payables and stock inventory and control

Interested candidates are requested to submit CVs to: hrmanager@cmlabsja.com

Office Attendant, Front Desk Receptionist, etc (St. Catherine, Jamaica)

 A medical facility in St. Catherine is seeking enthusiastic, qualified, skilled and experienced individuals to fill the following positions:

• Front Desk Receptionist
• Accounting Clerk
• Administrative Assistant
• Floor Officer
• Office Attendant
• Radiographer
• Typist

1. Front Desk Receptionist

• Experience in a similar capacity

2. Accounting Clerk

• Minimum of five (5) CXC/GCE subjects including Mathematics, English and Accounts
• At least three (3) years experience in a similar position
• Comprehensive understanding of accounting practices and procedures
• Proficiency in Microsoft Office Suite applications including Word and Excel

3. Administrative Assistant

• At least one (1) year experience in a similar capacity
• Excellent communication and organization skills
• Proficient in Microsoft Office Suite applications

4. Floor Officer

• Five (5) CXC/CSEC subjects 
• Ability to multitask
• Excellent communication and organization skills
• Critical thinking skills and the ability to perform well under pressure

5. Office Attendant

• At least one (1) year relevant experience
• Ability to work on own initiative

6. Radiographer

• BSc in Radiologic Technology
• At least two (2) years relevant experience
• Experience with MRI and CT scans

7. Typist

• At least one (1) year experience in similar capacity
• Proficient in Microsoft Office Suite applications

Accountant, Administrative Assistant (Mandeville, Manchester) - Sunriver Medical

 Accountant and Administrative Assistant needed for a healthcare facility in Mandeville, Manchester.

Accountant

Requirements:

• BSc in Accounting or any other related field 
• Two (2) to three (3) years experience in similar capacity
• Experience with Sage300, Microsoft Office Suite applications and QuickBooks

Administrative Assistant

Requirements:

• BSc in Business Administration/Management Studies or similar discipline
• Two (2) to three (3) years experience in related field
• Excellent communications skills
• Knowledge of Microsoft Office Suite applications

Email resumes to: admin@sunrivermedical.com

Early Childhood Practitioners, etc (Kingston, Jamaica) - Moms Love Early Childhood Centre

 We require:

1. Early Childhood Practitioners
2. Administrative Assistant

Early Childhood Practitioners 

Requirements:

• Certified
• Energetic and creative
• Interested in working with children up to three (3) years old face-to-face
• Minimum NCTVET level 2 in Early Childhood Education

Administrative Assistant

Requirements:

• Minimum of three (3) years experience at a front desk position
• Proficient in using Excel
• Experience using QuickBooks software would be an asset

Apply to momsloveltd@gmail.com for selection and interview. 

Phlebotomist, etc (Kingston, St. Catherine & Clarendon)

A medical facility in Kingston and St. Catherine is urgently seeking skilled applicants for the following positions:

1. Medical Technologist
2. Phlebotomist
3. Social Media Marketing Officer 
4. Hygienists
5. Dental Assistants
6. Practical Nurses

Medical Technologist

Requirements:

• Bachelor's degree in Medical Technology
• Three (3) to five (5) years or more work experience in similar capacity
• Good communication skills

Phlebotomist

Requirements:

• Certificate in Phlebotomy
• Good communication skills
• Good customer service skills
• Experience would be an asset

Social Media Marketing Officers

Requirements: 

• Proven working experience in social media marketing
• BS in Communications, Marketing

Hygienist

Requirements:

• BSc degree in Dental Hygiene with experience

Dental Assistants

Requirements:

• Must be certified
• Good communication and organizational skills
• Knowledge of taking impressions would be an asset

Practical Nurses 

Requirements:

• Must be certified 
• Good communication and organization skills
• Excellent customer service skills

Résumés outlining position of interest should be sent to: 

medicalhealthvacancies@gmail.com

Phlebotomists, Dental Assistants, etc (St. Ann & Montego Bay, Jamaica)

 A medical facility in St. Ann and Montego Bay is seeking enthusiastic, qualified, skilled and experienced individuals to fill the following positions: 

Dentists

• BDs degree in Dentistry
• Two (2) to three (3) years work experience

Hygienists

• BSc degree in Dental Hygiene with experience

Dental Assistants

• Must be certified
• Good communication and organizational skills
• Knowledge of taking impressions would be an asset

Phlebotomists

• Must be certified with experience

Administrative Assistants

• BA/BSc degree in Business Administration and Management
• Two (2) years experience in similar capacity
• Management and leadership skills

Résumés outlining position of interest should be sent to: medicalvacancies2017@gmail.com

Administrative Assistant (Kingston, Jamaica)

A leading manufacturing company in the corporate area that supplies high quality uniforms to schools, hotels, security firms, banks and other organizations is seeking to recruit a competent, committed, self-motivated and enthusiastic Administrative Assistant to join our team.

The candidate should have: 

• Two (2) to three (3) years experience in administration, sales support, marketing, customer service, production, advertising or related field
• Diploma in Business Administration or equivalent from a recognized university (minimum)
• Strong communication, organizational and interpersonal skills
• Basic computer skills
• Knowledge of Peachtree and QuickBooks would be an asset
• Ability to work in a team

Duties & Responsibilities:

• Handle orders, resolving order issues, and other inquiries
• Process purchase order
• Following up on collection and handling of billing issues
• Ensuring stock levels are well maintained
• Provide product and pricing information
• Forward samples and arranging shipment
• Perform data entry when orders are completed or changed
• Respond to emails, phone calls, and other forms of correspondence
• Ensure all client information is correct
• Schedule of replenishment of materials
• Communicate constantly between management, sourcing teams and external clients
• Assist management in planning and performing production related activities
• Ensure customer satisfaction by addressing customer concerns promptly and professionally
• Ensure that manufactured product meets customer specification
• Any other duties assigned

Please email your résumé to:  dmuniforms@gmail.com

Deadline: April 30, 2021.

Administrative Assistant (Kingston, Jamaica) - Jamaica Information Service

 The Jamaica Information Service (JIS), an executive agency, invites applications from suitably qualified professionals for the following position:

Administrative Assistant - Research, Print and Production Division

Job Scope

Reporting to the Director - Research, Print and Production Division, the Administrative Assistant is responsible for providing general administrative and secretarial support as well as preparing documents and correspondence for the efficient flow of information between the Office of the Director - Research, Print and Production Division and internal and external clients.

Core Functions

• Monitors ISO 9001:2015 implementation closely and helps keep project timeline and milestones
• Manages up-to-date filing system!/database of documents associated with the Director's office
• Compiles and disseminates weekly/monthly reports
• Attends meetings with Director (ISO Steering Committee and Procurement Committees) and prepares meeting notes, reports and up-to-date meeting files
• Monitors and controls the distribution of office supplies for the Director
• Drafts, prepares and dispatches correspondence and other documents as required by the Director
• Produces relevant documents using appropriate software

Qualifications and Experience:

• Associate degree, diploma or certificate in Public Administration, Management Studies or Business Administration or relevant equivalent qualifications
• Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) designation desirable
• At least two (2) years experience at the senior secretarial level in a fast paced office environment

Knowledge, Skills and Competencies:

• Proficient in transcribing meeting discussions, preparing minutes and report writing, as well as shorthand and/or speedwriting
• Knowledge and understanding of records and file management systems
• Proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook Express, etc)
• Sound knowledge of the Government's and Agency's policies and procedures
• Excellent interpersonal and people engagement skills
• Strong oral and written communication, social and customer service skills
• Ability to work on own initiative
• Tactful, detail-oriented and innovative

Application letters along with résumés should be forwarded no later than Friday, March 12, 2021 to:

The Director

Human Resources

Jamaica Information Service

58a Half Way Tree Road, 

Kingston 10.

Email: hrmanager@jis.gov.jm 

We thank all applicants for their interest, however, only shortlisted candidates will be contacted.

Administrative Assistant (Kingston, Jamaica) - VMBS

Administrative Assistant - VM Innovations Limited

Administrative Assistant performs administrative duties for the CEO and other units in the organization and is responsible for activities that will ensure the efficient and effective functioning of the organization.

Details

MAJOR RESPONSIBILITIES

Management/Administrative

• Plans and schedules meetings as requested
• Attends all meetings requested
• Maintains and updates the organizations calendar
• Distributes letter, memos and other documents to stakeholders in the organization
• Logs and re-route correspondences at the request of the officer
• Arrangements made to dispatch correspondences to external companies by the Bearer
• Generates purchase requisition for approval to request stationery items needed for the company
• Receives and escorts visitors in a timely manner to the respective meeting room
• Receives, screens and dispatches all telephone calls and make outgoing calls as requested
• Monitors incoming and outgoing telephone calls and receive messages as needed
• Collates report and correspondences as requested
• Maintains catalogue of procedures and policies
• Collates and distributes response to audit queries
• Types letters, reports, minutes and correspondence for dissemination
• Conducts research on human resource related matters as requested
• Edits correspondences, reports and presentations

Technical Responsibilities

• Prepares power point presentation as requested
• Maintains filing system of Personal and Office files
• Records meeting notes and action items
• Schedules MS Teams meetings as requested.
• Participates in Innovation Process to assist in documentation of key deliverables

Human Resource Responsibilities

• Ensures awareness and adherence to the Human Resource Policies, other policies and management procedures within the organization.
• Builds and maintains strong relationships with all units and external stakeholders.
• Works as part of a team to achieve the organizations goals and standards.
• Takes responsibility for own personal development in line with agreed annual performance objectives.
• Pursues relevant professional training and certifications.

Other Duties

• Perform any other related duties consistent with the category, nature, functions and objectives of the job.

MINIMUM EDUCATION REQUIREMENTS

• Bachelor’s Degree in Business administration or Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) Certification

MINUMUM EXPERIENCE REQUIREMENTS

• Three plus (3+) years of relevant experience

TECHNICAL BUSINESS EXPERTISE

• Sound knowledge of relevant Microsoft Office Suite including MS Word, Excel, PowerPoint and Visio
• Ability to create a PowerPoint presentation from draft notes

Application Deadline Friday, January 22, 2021

APPLY TO VMBS