Executive Secretary (Kingston, Jamaica) - Bellevue Hospital

Description: Executive Secretary (OPS/SS 4)

Job Category: Administrative
Job Type: Part Time
Job Location: Bellevue Hospital

Job Purpose:
Under the general direction of the Chief Executive Officer, the incumbent is responsible for providing secretarial and administrative support in order to ensure that services are provided in an efficient and effective manner. The incumbent is required to prepare documents utilizing their initiative in locating, extracting, assembling and presenting information.

Key Responsibilities:

• Provide Secretarial support to the Chief Executive Officer.
• Ensure the confidential and prompt dispatch of Minutes, Notes and Ministry Papers to the Chief Executive Officer and the Board of Management.
• Compose letters and memoranda with or without the minimum instructions for the Chief Executive Officer’s or Board Chairman’s signature.
• Transcribe letters, memoranda and other correspondence dictated by the Chief Executive Officer or the Board Chairman/Members.
• Maintain a system for the control and safe keeping of classified secret and confidential documents.
• Liaise with Government Ministries/ Departments / Agencies and NGO’s on matters for decision/action.
• Arrange for meetings and interviews with the Press/media. Also refer such personnel to the Public Relations Office and other departments as necessary.
• Inform the Chief Executive Officer, Board Chairman and other officers of urgent matters.
• Liaise with the Chief Executive Officer, Board Chairman, internal and external stakeholders from whom information/instructions are assembled and disseminated.
• Arrange for meetings (internal and external) and brief the Chief Executive Officer and Board Chairman on matters for discussion as well as provide files and background information.
• Interview callers and visitors then disseminate information /advice within scope of responsibility. Also refer callers to relevant officers for assistance as necessary and/or inform external departments for attention.
• Guide and assist other secretarial staff.
• Perform other routine secretarial duties.
• Ensure that systems are in place to provide for the efficient opening distribution, timely response, follow-up and feedback or incoming and outgoing correspondence.
• Answers and direct telephone calls to ensure the most appropriate responses and actions. Provides reliable information to callers and correspondents. Make calls as directed.
• Liaise with the department as it relates to requests and timely submission of reports.
• Prepare agendas, for meetings and performs the function of recording secretary.
• Preparation of background paperwork for the necessary meetings the Chief Executive Officer attends.
• Secure confidential documents and direct them to the appropriate persons and ensure confidentiality is maintained in the execution of duties.
• Collating of data for monthly report and present to Chief Executive Officer.
• Ensure that strict confidentiality is maintained in the execution of duties
• Inform and remind the Senior Managers of meetings organized by the Chief Executive Officer.
• Typing of confidential letters and reports.
• Keep simple records; file correspondence, receipt and other papers according to established procedures; gives routine information to the Public.
• Record letters, memoranda and reports and reproduce material in suitable typewritten form.
• Maintain files and performs a variety of office and clerical tasks; keeps appointments diary for supervisor and makes tentative appointments, screen telephone call visitors, and incoming correspondence; determines which requests should be handled by supervisor, appropriate staff members, or other offices
• Assist with the distribution of letters/correspondence for processing and typing in the absence of the Senior Medical Officer’s secretary.
• Perform other related duties as assigned by the Chief Executive Officer.

Required Qualification and Experience:

• Certificate in Information Technology.
• Certificate in Administrative Management Level 1-3
• Certification from an accredited Secretarial School with proficiency in typewriting at a speed of 40-50 words per minute and shorthand at 80-100 words per minute.
• Five CXC/GCE’s including English Language, Mathematics
• At least five (5) years’ experience in a similar capacity.
• Knowledge of Government Policies and Procedures
• Knowledge of Health Services Act
• Excellent written and oral communication skills

Applications accompanied by resumes should be submitted no later than Wednesday, July 31, 2024 to:-

Human Resource Manager,
Bellevue Hospital,
16 ½ Windward Road,
Kingston 2.

Email: bvh.resumes@gmail.com

Administrative Assistant (Clarendon, Jamaica) - Percy Junor Hospital (SRHA)

The Southern Regional Health Authority (SRHA), a Statutory Body under the Ministry of Health & Wellness responsible for the management and operation of Public Health Services within the Parishes of Clarendon, Manchester and St. Elizabeth, invites applications from suitably qualified persons for the following position at the PERCY JUNOR HOSPITAL: ADMINSTRATIVE ASSISTANT (GMG/AM 2)-VACANT (salary range $1,711,060 – 2,301,186 per annum and any allowance (s) attached to the post)

Job Summary

Responsible for providing administrative and secretarial support to the Chief Executive
Officer in the general co-ordination of all aspects of the delivery of health care within the hospital.
Qualifications and Experience:

• Diploma in Business Administration/Certificate in Administrative Managemen (MIND) Levels 1 -3 or equivalent
• A minimum of three (3) years’ working experience as an Administrative Assistant to a Senior Manager.

Specific Knowledge and Skills Required:

• Ability to communicate effectively both orally and in written format with persons at all levels
• Ability to use Microsoft applications (Word, Excel and PowerPoint)
• Excellent inter-personal skills
• Excellent time management, planning and organizing abilities
• Ability to work under pressure

Key Responsibilities will include:

• Provides assistance to the Chief Executive Officer in co-ordinating/monitoring the delivery of health care within the Region. Liaise with Senior Managers accordingly.
• Provides administrative support to the Chief Executive Officer. This includes:
• Collecting/collating data
• Assisting in compiling reports
• Handling correspondence
• Maintaining an appointment diary
• Ensures office keys are securely stored.
• Requests petty cash to purchase emergency and urgent items for the Administration Department.
• Manages the booking of the Conference Room and ensure it is well maintained.
• Establishes a centralized information data-base for the hospital. Monitors and updates accordingly.
• Maintains a complaints file. Liaises with the Patients Affairs Officer and Senior
• Customer Care Officer in respect of follow-up action.
• Assists with monitoring a variety of long and short-term projects/programmes within the Region. Liaises with unit heads accordingly

Applications along with resume should be sent no later than Friday, May 24, 2024 to:
Assistant Human Resource Officer
Percy Junor Hospital
Spalding P.O.,
Clarendon

E-Mail – junorpercy60@gmail.com

NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED.

Unit Secretary (Kingston, Jamaica) - UHWI Private Wing - Tony Thwaites Wing

 UHWI Private Wing, Tony Thwaites Wing invites applications from suitably qualified persons to fill the permanent full-time position of Unit Secretary (Night shift).

Reporting to the Patient Care Supervisor, the Unit Secretary provides administrative and customer service support to patients, visitors and medical staff at the Nurses Station.

Responsibilities:

• Contributing to and maintaining high levels of customer satisfaction
• Organizing and maintaining accurate patient files and records
• Coordinating arrangements for patient appointments
• Accurately updating patient records for billing purposes
• Ensuring the completion of tasks to the desired outcome e.g. samples are delivered to laboratory intact and results are returned on time; tasks arising in each shift are completed with minimal hand-over to the oncoming shift 
• Performing Receptionist tasks

Required Competencies:

• Strong customer service and interpersonal skills
• Ability to maintain confidentiality of sensitive information
• Punctuality and reliability 
• High attention to detail and accuracy
• Professional telephone etiquette
• Strong organizational and analytical skills
• Ability to multi-task in a fast paced environment
• Proficient computer skills
• Solutions oriented with initiative
• Contributing to and maintaining high levels of customer satisfaction

Minimum Required Education and Experience:

• Secretarial qualifications such as a Secretarial diploma or NVQ/CVQ equivalent
• Five (5) CXC/CSEC subjects including English and Mathematics
• Certified training in customer service would be preferred 
• Knowledge of medical terminology, hospital procedures, and medical and surgical supplies
• Excellent verbal and written communication skills

Interested candidates may submit applications by Tuesday, March 26, 2024 to: 

resume.sorter@ttwing.com

Please note that only short-listed candidates will be contacted.

Medical Administrative Assistant (Kingston, Jamaica)

A multidisciplinary rehab facility located in Kingston invites interested and qualified persons to apply for the following position: Medical Administrative Assistant.

Do you possess a pleasant personality? Do you have medical admin administrative experience?
Then we would like to hear from you.

Job Summary
The Medical Administrative Assistant, is the first point of direct interaction (face-to-face) with patients and is responsible for the professional, courteous and efficient management of all visitors with a view to enhance the service experience. The Medical Administrative Assistant is also responsible for providing a wide range of administrative and office support activities to Senior Staff.
Personal Profile:

• Team oriented.
• Ability to cope with a fast paced and demanding work environment.
• Customer relations skills.
• Good organizational and interpersonal skills.
• Ability to function with the utmost of confidentiality.
• Highly organized with an appreciation for detail.

Minimum Qualifications, Skills and Experience:

• Six (6) passes CXC (General Proficiency Grades I – II including English Language and Math) or equivalent.
• Certified Administrative Professional (CAP) or Certified Professional Secretary (CPS) Designation.
• Minimum of two (2) years Administrative Assistant experience preferably in a medical facility.
• Computer Literacy with proficiency in Microsoft Office Suite.

Applicants are asked to address their applications to the Operations Manager and submit to rehab.hr2018@gmail.com.

Please note that while we appreciate all applications, only shortlisted applicants will be contacted.

Application deadline is March 22, 2024.

Administrative Assistant (Regional Office - Kingston, Jamaica) - South East Regional Healthy Authority (SERHA)

JOB TITLE: Administrative Assistant

DIVISION: Regional Office
DEPARTMENT: General

ROLE AND CORE FUNCTIONS OF JOB:
- Under limited supervision, provides day to day co-ordination and administrative support to the Head of Section.
- Acts as a liaison between the Head of Section and other senior management personnel and external parties.
______________________________________________
Educational Requirements:
(a) Specific Knowledge (however acquired) Required to Start:

• Knowledge of database management, word processing, spreadsheet and/or presentation software.
• Working knowledge of office protocols, principles and practices
• Knowledge of sound customer service principles and practices
• Knowledge of the operations of the Ministry of Health and the Regional Health Authority

(b) Qualifications and Experience:

• Bachelor of Science Degree in General Management or related area

PLUS

• Two (2) years’ experience at a management support level

1. Required Skills and Specialised Knowledge:

• Highly developed organizing and co-ordinating skills
• Ability to use independent judgement and to manage and impart confidential information with tact and diplomacy
• Ability to communicate effectively both orally and in writing.
• Ability to record minutes

2. Special Conditions Associated with the Job:

• Numerous critical deadlines.
• Frequent exposure to video display terminals.
• May be required to attend functions and meetings off site

JOB DESCRIPTION

REPORTING RELATIONSHIPS

• Supervision Received From:
• A. Directly - Head of Section
• B. Indirectly - Director/Managers/Officers in the Department
• Supervision Given To:
• (a) Directly - None
• B. Indirectly - None
• Liaises With:
• Internally:
• Department Heads
• Staff at various levels
• Regional Heads
• Board Members
• Externally:

• Ministry of Health
• Government Agencies
• Non-Government Organizations
• Other Statutory Boards

DESCRIPTION

Responsibilities and Duties:

1. Serves as a primary point of direct administrative contact and liaison with other offices, individuals and external institutions and agencies on a range of specified issues. Organizes and facilitates meetings and other events as required.
2. Manages and directs telephone and e-mail communications to facilitate the most appropriate responses and actions. Provides accurate and reliable information to enquiries.
3. Performs research analysis on specific issues as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
4. Prepares and analyzes Gantt Charts depicting leave schedules for the Department.
5. Sorts and distributes incoming and outgoing correspondence and prepares or facilitates timely responses as required.
6. Establishes, maintains and updates files, personnel database and records and facilitates the retrieval of information.
7. Attends Board Sub-Committee meetings and Senior Management meetings and performs the function of recording secretary. Undertakes research on matters arising out of meetings and new matters to be tabled at subsequent meetings and provides reports as required.
8. Requisitions supplies, maintenance and other services for the department.
9. Maintains the calendar for the Head of Section.
10. Secures confidential documents, directs them to the appropriate persons and that strict confidentiality is maintained in the execution of duties.
11. Performs other related duties as assigned.

______________________________________________
Authority:

• Serve as a liaison between the Head, other departments and external agencies.

______________________________________________
Performance Criteria:
This job is satisfactorily performed when:

• • Timely and accurate responses to correspondence and verbal enquiries are effected
• Confidentiality is preserved
• Records are up-to-date and easily retrievable
• Administrative functions of the Department are performed with efficiency

Applications with curricula vitae are to be submitted to:

SERHA,
The Director,
Human Resource Management & Industrial Relations,
South East Regional Health Authority,
The Towers, 2nd Floor,
25 Dominica Drive,
Kingston 5.

Submit your application via email to employment@serha.gov.jm.

Deadline for submission is Thursday, February 1, 2024.

We thank all applicants for their expressions of interest however, only those shortlisted will be contacted.

Medical Assistant (Ocho Rios, Jamaica) - Sandos Medical Services

Sandos Medical Services, located in Ocho Rios, provides general medical services to the community. We are currently seeking a medical assistant. Our normal hours are Monday through Sunday 8:00 a.m to 8:00 p.m. You will be responsible for completing multi-level tasks in a professional and timely manner. 

Responsibilities:

• Manage the reception area and staff to ensure effective communication both internally and externally. Provide office guests with a hospitable experience
• Supervise the maintenance of office areas, equipment and facilities
• Answering the phone, gathering client information, scheduling appointments, preparing patient billing. Support activities in the execution of patient care in the case of home/hotel visits
• Must be willing to be trained and assist with medical and surgical procedures or techniques 
• Manage the inventory which includes preparing requisitions, making orders, receiving goods and posting them to inventory or accounting system
• Assist with preparing, editing and proof reading documents

Qualifications:

• Proficiency in Microsoft Office Suite applications (Outlook, Word, Excel, PowerPoint)
• Knowledge of account reconciliation, receivables and payables would be an asset
• Excellent written and verbal communication skills
• Ability to multi-task, organize, and prioritize work 
• Good typing skills
• Ability to manage electronic information and schedules
• Thorough knowledge of medical front office function including billing and payment posting and sterile techniques
• Familiarity with medical instruments is not necessary but would be an asset
• Must have excellent telephone, people skills and be team oriented
• Attention to detail
• Minimum Qualifications: Must have passes in at least four (4) CXC subjects or ordinary level passes (Must have passes in Math and English)
• Must be adaptable, versatile, flexible (work on weekends, public holidays or on a shift system
• Some background in health care regulations would be a benefit

Please include your complete education especially your primary and high school

Include professional career reference (former employers, managers, HR manager or supervisors). Please send applications to smshrsolutions23@gmail.com

Office Assistant (Ocho Rios, St. Ann) - Island Doctors Elite Medical Centre

 

We're hiring!

Office Assistant 

• Ocho Rios, St. Ann
• Medical Office
• Part-time - Fridays, Saturdays & Sundays

Join our team as a part-time office assistant at Island Doctors!

If you're organized, detail-oriented, and ready to make a positive impact, we'd love to hear from you.

Apply today and be a part of our mission to provide top-notch healthcare on the island.

Send your resume to: islanddoctorselitemedical@gmail.com 

Administrative Assistant/Data Entry Clerk (Kingston, Jamaica) - Central Medical Laboratories Limited

Administrative Assistant/Data Entry Clerk required to perform all facets of administrative duties, including business reporting and basic human resources duties:

Roles & Responsibilities:

• Extremely organized and deadlines focused
• Assist with staff scheduling for flexi-shift system where necessary 
• Interacting with external organizations - suppliers, government agencies, etc
• Perform protocol functions, and general administration
• Knowledge of Disciplinary  procedures
• Assisting with basic HR duties such as vacation leave scheduling, shift planning, monitoring attendance and overtime
• Manage and organize meetings, preparation of minutes and related communication tasks
• Working closely with accounts and technical departments to ensure smooth company operations
• Perform data entry and filing functions

Requirements:

• Three (3+) plus administrative experience in service industry
• Minimum graduate level education
• Proficient in English Language
• Competency in Microsoft Office, Excel, PowerPoint and Publisher - intermediate level
• Able to work shifts including Saturdays and schedules up to 7:00 pm
• Strong communication skills - email, SMS
• Experience in payroll preparation
• Basic Accounting - payables and stock inventory and control

Interested candidates are requested to submit CVs to: hrmanager@cmlabsja.com

Medical Office Assistant (Kingston, Jamaica) - ILAP Medical

 We're hiring a Medical Office Assistant!

The ideal candidate must be organized and vibrant with good customer service skills. You must also be able to work flexible working hours (including Saturdays). We are looking for a vibrant, organized team player.

Qualifications and Experience:

• Practical Nurse Level 3 or Medical Assistant diploma or Certified Nursing Assistant(CNA) training
• Experience in a medical office
• Intermediate computer skills, proficient in Microsoft Office and Google Workspace and experience with electronic medical records
• Knowledge of patient care and examination procedures
• Confidential and customer focused

Role Summary:

• Taking and recording vitals
• Dressing
• Urine and glucose testing
• Maintaining medical records
• Managing Inventory
• Assisting in minor surgical procedures
• Managing appointments and act as client liaison
• Phlebotomy skills would be an asset

Only shortlisted applicants will be contacted.

Please send resumes to ilapcareers@gmail.com by Friday, June 3, 2022.

Omega Medical Hospital Job Fair! (Negril, Westmoreland, Jamaica)

 We are growing and we want you to grow with us! 

Thursday, May 19, 2022

10:00 am - 4:00 pm

Accounts Department

• Accountant
• Income Auditor
• Junior Accountant
• Records Clerk
• Purchasing Supervisor
• Patient Access Representative
• Billing Collection Clerk
• Billing Posting Clerk

Facilities Management

• Bio Medical Engineer
• Facilities Manager
• Facilities Coordinator

Friday, May 20, 2022

10:00 am - 4:00 pm

Nurses

• Operating Theatre Nurse
• Surgical Technician
• ER Nurse
• Patient Care Assistant (Male)

General Vacancies 

• Receptionist
• Aesthetician
• Sonographer
• Junior Pharmacist
• Medical Records Clerk
• Switchboard Operator
• Network Technician

Take a copy of your resume and your qualifications with you.

Location: Board Walk Plaza, Omega Medical Corporate Office, where NCB is located (above Mathews Restaurant)

Telephone: (876) 957-9223.

Patient Services Administrator (Kingston, Jamaica) - ILAP Medical Centre

 Join the iLap Medical team today as our new Patient Services Administrator!

We are looking for a critical thinker who is also a proactive, organized and agile team player.

Qualifications and Experience:

• Associate or Bachelor's degree (optional)
• One plus (1+) years experience in a medical office
• Intermediate to advanced computer skills; proficient in Microsoft Office Suite applications and Google Workspace, and experience with electronic medical records
• Knowledge of patient care and examination procedures
• Confidential and customer focused

Role Summary:

• Surgery planning and review
• Supporting in minor surgical procedures
• Managing and preparing income and expenses spreadsheet
• Managing and preparing the daily petty cash ledger
• Managing daily emails and social media accounts
• Managing appointments and act as client liaison

Please send resumes to: ilapcareers@gmail.com by Friday, April 22, 2022.

Office Assistant (Jamaica) - Food & Agriculture Organization of the United Nations (FAO)

 Organizational Unit: FLJAM

Job Type: Non-staff opportunities

Type of Requisition: PSA (Personal Services Agreement)

Grade Level: N/A

Primary Location: Jamaica

Duration: 11 months

Application deadline: April 30, 2021, 10:59:00 PM

Post Number: N/A

____________________________________________________________________________

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

____________________________________________________________________________

Qualified female applicants and qualified nationals of non-and under-represented member countries are encouraged to apply. 

Persons with disabilities are equally encouraged to apply. 

All applications will be treated with the strictest confidence.

___________________________________________________________________________

Organizational Setting

The national consultancy Office Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

Reporting Lines

Under the overall supervision of the FAO Representative in Jamaica, Belize and The Bahamas and the direct supervision of the Assistant FAOR- Programme, The Office Assistant operates independently and takes decisions on work priorities and exercises initiative for dealing with cases without precedents. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on- the-job learning.

Technical Focus

The Office Assistant usually interacts with a wide variety of colleagues within the direct work unit, Sub- regional and Regional offices and with immediate clients within the Organization, providing routine administrative and office support services. The incumbent will also offer management support services, and providing procedural guidance and information on FAO conformity requirement.
 
Tasks and responsibilities

• Screen requests for appointments with supervisor; maintain supervisor's calendar; confirm mutually convenient schedules and arrange appointments; receive visitors; place and screen telephone calls; respond to queries and correspondence, often of a sensitive, confidential or technical nature;
• Provide office, administrative and logistics support to meetings, committees, conferences, etc.;
• Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions; prepare draft responses to a wide range of correspondence and other communications, often requiring knowledge of technical terminologies and/or detailed office procedures; carry out quality control functions for outgoing documents; proofread texts for adherence to diplomacy, format, grammar, punctuation, style and established standards;
• Respond or draft responses to standard/ routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports;
• Initiate general administrative tasks in the computerized financial / travel / human resources systems;
• Make travel and hotel arrangements and prepare travel authorizations/claims for staff as required;
• Provide assistance in the administrative processing of vacancy announcements and consultants' contracts;
• Research, compile and organize information and reference materials from various sources for reports; create spreadsheets and presentations; manage and update databases for mailing lists and other information; and maintain electronic and paper files;
• Provide assistance in the operational processing of Program Unit, especially on Procurement process.
• Actively participate in the Procurement Cycle as integral part of it.
• Perform other duties as required.

Impact of work

The incumbent’s work impacts on the timely and efficient delivery of office support services and on the overall output of the work unit.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING:

Minimum Requirements

• Post-Secondary and/and Undergraduate Level Education in Business Administration or related administrative fields
• Three years of relevant experience in office support work
• Level C fluency in English. Level B working knowledge in Spanish is desirable.
• Good knowledge of the MS Office applications, Internet, virtual platforms and office technology equipment
• National of Jamaica or resident in the country with a regular work permit.

FAO Core Competencies

• Results Focused
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical Skills

• Good knowledge of communication, documentation standards and meeting platforms
• Good knowledge of corporate computerized financial / travel / human resources systems and administrative procedures and policies

Additional Selection Criteria

• Good knowledge of the organizational structure
• Good knowledge of Excel
• Working knowledge of Spanish

 ______________________________________________________________

APPLY TO FAO

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

Secretary II (OPS/SS 2) - St. Andrew, Jamaica - Mavis Bank High School

 Mavis Bank High School invites applications from suitably qualified individuals to fill the vacancy of: 

Secretary II (OPS/SS 2)

Minimum Qualifications/Experience:

• Certificate in Secretarial Studies/Administrative Management or any equivalent programme from a recognized institution
• Five (5) passes at CXC/GCE O' level including English Language
• Minimum of three (3) years work experience

Special Knowledge and Skills:

• Proficiency in computer applications
• Effective administrative and secretarial skills
• High degree of reliability and confidentiality
• Excellent oral and written communication skills
• Positive customer relations and interpersonal skills

Applications should be submitted to:

The Chairman

Principal

Mavis Bank High School

Mavis Bank P.O., Box 17,

St. Andrew.

Email: mavisbankhigh128@gmail.com

Please note that only shortlisted candidates will be contacted.

Administrative Assistant (Kingston, Jamaica)

A leading manufacturing company in the corporate area that supplies high quality uniforms to schools, hotels, security firms, banks and other organizations is seeking to recruit a competent, committed, self-motivated and enthusiastic Administrative Assistant to join our team.

The candidate should have: 

• Two (2) to three (3) years experience in administration, sales support, marketing, customer service, production, advertising or related field
• Diploma in Business Administration or equivalent from a recognized university (minimum)
• Strong communication, organizational and interpersonal skills
• Basic computer skills
• Knowledge of Peachtree and QuickBooks would be an asset
• Ability to work in a team

Duties & Responsibilities:

• Handle orders, resolving order issues, and other inquiries
• Process purchase order
• Following up on collection and handling of billing issues
• Ensuring stock levels are well maintained
• Provide product and pricing information
• Forward samples and arranging shipment
• Perform data entry when orders are completed or changed
• Respond to emails, phone calls, and other forms of correspondence
• Ensure all client information is correct
• Schedule of replenishment of materials
• Communicate constantly between management, sourcing teams and external clients
• Assist management in planning and performing production related activities
• Ensure customer satisfaction by addressing customer concerns promptly and professionally
• Ensure that manufactured product meets customer specification
• Any other duties assigned

Please email your résumé to:  dmuniforms@gmail.com

Deadline: April 30, 2021.

Senior Secretary (Kingston, Jamaica) - Nursing Council of Jamaica

Applications are invited from suitably qualified persons to fill the position of:

Senior Secretary (OPS/SS 3) at the Nursing Council of Jamaica

Job Purpose

To provide administrative support to the management of the Nursing Council.

The successful candidate will be required to:

• Attend, record and type minutes of meetings
• Make arrangements for meetings
• Prepare and dispatch for correspondence 
• Prepare annual Gazette List of Nurses/Midwives and dispatch to printing office
• Assist with preparation for examinations
• Manage the Council's emails
• Monitor and keep up-to-date inventory of stationery and other supplies

Minimum Required Qualifications and Experience:

• Four (4) CXC/GCE O' level subjects including English Language and Mathematics
• Proficiency in typewriting 50 - 55 wpm
• Successful completion of prescribed course of study at MIND
• Proficiency in the use of relevant software applications
• Five (5) years experience in general office administration

Knowledge, Abilities and Skills:

• Knowledge of modern office equipment
• Knowledge of government policies and procedures
• Ability to prepare concise, accurate and relevant reports  
• Good interpersonal skills
• Ability to supervise junior staff
• Excellent organizational and planning skills

Interested persons may apply in writing, accompanied by résumés with contact information of two (2) references.

Applications must be submitted no later than March 26, 2021 to:

The Registrar

Nursing Council of Jamaica

50 Half Way Tree Road,

Kingston 5.

Email: info@nursingcouncil.org.jm

Please note that responses will be sent to shortlisted applicants only.

Office Assistant (Kingston, Jamaica)

 

Medical Office Assistant (Kingston, Jamaica) - ILAP Medical

Email: ilapmedical@gmail.com

Administrative Assistant (Kingston, Jamaica) - Jamaica Information Service

 The Jamaica Information Service (JIS), an executive agency, invites applications from suitably qualified professionals for the following position:

Administrative Assistant - Research, Print and Production Division

Job Scope

Reporting to the Director - Research, Print and Production Division, the Administrative Assistant is responsible for providing general administrative and secretarial support as well as preparing documents and correspondence for the efficient flow of information between the Office of the Director - Research, Print and Production Division and internal and external clients.

Core Functions

• Monitors ISO 9001:2015 implementation closely and helps keep project timeline and milestones
• Manages up-to-date filing system!/database of documents associated with the Director's office
• Compiles and disseminates weekly/monthly reports
• Attends meetings with Director (ISO Steering Committee and Procurement Committees) and prepares meeting notes, reports and up-to-date meeting files
• Monitors and controls the distribution of office supplies for the Director
• Drafts, prepares and dispatches correspondence and other documents as required by the Director
• Produces relevant documents using appropriate software

Qualifications and Experience:

• Associate degree, diploma or certificate in Public Administration, Management Studies or Business Administration or relevant equivalent qualifications
• Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) designation desirable
• At least two (2) years experience at the senior secretarial level in a fast paced office environment

Knowledge, Skills and Competencies:

• Proficient in transcribing meeting discussions, preparing minutes and report writing, as well as shorthand and/or speedwriting
• Knowledge and understanding of records and file management systems
• Proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook Express, etc)
• Sound knowledge of the Government's and Agency's policies and procedures
• Excellent interpersonal and people engagement skills
• Strong oral and written communication, social and customer service skills
• Ability to work on own initiative
• Tactful, detail-oriented and innovative

Application letters along with résumés should be forwarded no later than Friday, March 12, 2021 to:

The Director

Human Resources

Jamaica Information Service

58a Half Way Tree Road, 

Kingston 10.

Email: hrmanager@jis.gov.jm 

We thank all applicants for their interest, however, only shortlisted candidates will be contacted.

Administrative Support 2 level 5B (Kingston, Jamaica) - University of Technology, Jamaica

University of Technology

"Excellence through knowledge"

Vacancy - Office of Teaching and Learning

The University of Technology, Jamaica (UTECH, Jamaica) seeks to identify a suitable candidate to fill the following post:

Administrative Support 2 - Level 5B

The Administrative Support 2 - Level 5B will be required to provide confidential secretarial and administrative support services to the Office of Teaching and Learning by carrying out effective and efficient communication and liaison, establishing and maintaining administrative systems and maintaining various types of forms of documents and records.

Requirements: 

The preferred applicant should possess:

• Diploma in Administrative Management or a related discipline
• Sound knowledge of standard office procedures and practices
• Sound knowledge of records and file management systems and techniques
• Knowledge of telephone etiquette and techniques
• Good communication, interpersonal,, customer service, reasoning, time management, mathematical and computer skills; and
• At least two (2) years experience in a secretarial post

Interested persons seeking a career,opportunity, who meet the specified requirements are invited to submit electronically and a job application letter and a detailed résumé with subject line 'Administrative Support 2 - Office of Teaching and Learning' for consideration to hrm@utech.edu.jm

by 3:45 pm on Friday, February 26, 2021 and addressed to: 

Chief Human Resource Officer

Division of Human Resources and Administration

University of Technology, Jamaica

237 Old Hope Road, 

Kingston 6.

Secretary (HR Dept) - Jamaica Bauxite Institute (Kingston, Jamaica)

 

 The Jamaica Bauxite Institute seeks to engage a qualified and experienced individual for the following position:

Secretary (HR Department) level 3

Summary of Duties:

Under the supervision of the institution's Human Resource Manager, the Secretary is required to maintain and monitor all administrative and secretarial functions of the Human Resource Department to include but not limited to:

• Upkeep of various files created in the department 
• Timely preparation and recording of documents being prepared for Administration, staff or external entities
• Collection of all documents submitted to the Human Resource Department
• Dissemination of documents from the Human Resource Department to staff members
• Preparation of status letters
• Initial preparation of contracts
• Preparation of interview files
• Calculation and initial processing of Departmental and Sick leave applications
• Maintenance of staff leave entitlement information
• Initiating the preparation of new staff appointment documents in collaboration with the Human Resource Manager
• Maintenance of up-to-date staff list
• Photocopying for the department

Minimum Qualifications and other requirements:

• At least four (4) CXC/GCEs including English and Mathematics plus Secretarial training at a minimum grade of level one (1)

Please reply no later than January 29, 2021 to:

The Human Resource Manager

Jamaica Bauxite Institute

Hope Gardens,

P.O. Box 355,

Kingston 6

Or

Email us at: hrd@jbi.org.jm

We thank all applicants for their interest, however, only shortlisted candidates will be contacted.