Secretary (Kingston, Jamaica) - Ministry of Health & Wellness

 

Secretary 2 (OPS/SS 2)

Salary $1,439,455 per annum

JOB PURPOSE

Reporting to Legal Officers, the incumbent will provide secretarial services that will ensure the effective and efficient operations of the Legal Division.

KEY RESPONSIBILITY AREAS

• Assists in the preparation of legal documents, under the guidance of the Senior Assistant Attorney General and Legal Officers;
• Drafts all legal documents including Agreements, Contracts, Memorandum and other Commercial documents;
• Keeps and monitors Law Volumes to ensure the Law Library is up-to-date and Volumes updated/annotated;
• Conducts research into legislation, other sources of law and relevant documents as directed;
• Serves as liaison with all internal and external contacts in facilitating the work of the Legal Services Unit;

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Successful completion of a course of study at an accredited Secretarial School and English Language at the CXC/GCE O’Level English;
• Successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development at (MIND;
• Typewriting/word processing at a speed of 45-50 wpm;
• Good shorthand/note taking skills of at least 100wpm would be an asset;
• At least two (2) years working experience in a similar capacity.

Kindly visit the Ministry of Health & Wellness’ website www.moh.gov.jm for additional details on

Applications with résumés are to be submitted no later than May 13, 2025, to:

Director,
Senior Human Resource Management & Development,
Ministry of Health & Wellness,
40 Knutsford Boulevard,
Kingston 5.

Email: jobs@moh.gov.jm

The Ministry of Health thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.

Medical/Clinical Secretary (Kingston, Jamaica)

 

We are seeking a highly organized  and detail-oriented Medical/Clinical Secretary (Temporary) to join our team on a temporary basis. 

Responsibilities:

• Provide administrative support to our medical team 
• Manage patient records and confidential files
• Coordinate appointments, tests, and procedures
• Handle incoming and outgoing communications 
• Perform other administrative tasks as needed

Requirements:

• One (1) to two (2) of experience  in a medical/clinical setting 
• Strong organizational and communication skills
• Proficient in electronic medical records (EMRs) and Microsoft Office
• Ability to maintain confidentiality and handle sensitive information

A great opportunity to gain experience:

• Gain valuable experience in a fast-paced medical environment
• Develop your skills and knowledge in medical administration
• Enhance your career prospects in the healthcare industry 

If you are a motivated and detail-oriented individual with excellent administrative skills, please submit your application, including your resume an cover letter to: office.artofsurgeryja@gmail.com or gm.artofsurgeryja@gmail.com.

Unit Secretary (Kingston, Jamaica) - UHWI Private Wing - Tony Thwaites Wing

 UHWI Private Wing, Tony Thwaites Wing invites applications from suitably qualified persons to fill the permanent full-time position of Unit Secretary (Night shift).

Reporting to the Patient Care Supervisor, the Unit Secretary provides administrative and customer service support to patients, visitors and medical staff at the Nurses Station.

Responsibilities:

• Contributing to and maintaining high levels of customer satisfaction
• Organizing and maintaining accurate patient files and records
• Coordinating arrangements for patient appointments
• Accurately updating patient records for billing purposes
• Ensuring the completion of tasks to the desired outcome e.g. samples are delivered to laboratory intact and results are returned on time; tasks arising in each shift are completed with minimal hand-over to the oncoming shift 
• Performing Receptionist tasks

Required Competencies:

• Strong customer service and interpersonal skills
• Ability to maintain confidentiality of sensitive information
• Punctuality and reliability 
• High attention to detail and accuracy
• Professional telephone etiquette
• Strong organizational and analytical skills
• Ability to multi-task in a fast paced environment
• Proficient computer skills
• Solutions oriented with initiative
• Contributing to and maintaining high levels of customer satisfaction

Minimum Required Education and Experience:

• Secretarial qualifications such as a Secretarial diploma or NVQ/CVQ equivalent
• Five (5) CXC/CSEC subjects including English and Mathematics
• Certified training in customer service would be preferred 
• Knowledge of medical terminology, hospital procedures, and medical and surgical supplies
• Excellent verbal and written communication skills

Interested candidates may submit applications by Tuesday, March 26, 2024 to: 

resume.sorter@ttwing.com

Please note that only short-listed candidates will be contacted.

Secretary II (OPS/SS 2) - St. Andrew, Jamaica - Mavis Bank High School

 Mavis Bank High School invites applications from suitably qualified individuals to fill the vacancy of: 

Secretary II (OPS/SS 2)

Minimum Qualifications/Experience:

• Certificate in Secretarial Studies/Administrative Management or any equivalent programme from a recognized institution
• Five (5) passes at CXC/GCE O' level including English Language
• Minimum of three (3) years work experience

Special Knowledge and Skills:

• Proficiency in computer applications
• Effective administrative and secretarial skills
• High degree of reliability and confidentiality
• Excellent oral and written communication skills
• Positive customer relations and interpersonal skills

Applications should be submitted to:

The Chairman

Principal

Mavis Bank High School

Mavis Bank P.O., Box 17,

St. Andrew.

Email: mavisbankhigh128@gmail.com

Please note that only shortlisted candidates will be contacted.

Senior Secretary (Kingston, Jamaica) - Nursing Council of Jamaica

Applications are invited from suitably qualified persons to fill the position of:

Senior Secretary (OPS/SS 3) at the Nursing Council of Jamaica

Job Purpose

To provide administrative support to the management of the Nursing Council.

The successful candidate will be required to:

• Attend, record and type minutes of meetings
• Make arrangements for meetings
• Prepare and dispatch for correspondence 
• Prepare annual Gazette List of Nurses/Midwives and dispatch to printing office
• Assist with preparation for examinations
• Manage the Council's emails
• Monitor and keep up-to-date inventory of stationery and other supplies

Minimum Required Qualifications and Experience:

• Four (4) CXC/GCE O' level subjects including English Language and Mathematics
• Proficiency in typewriting 50 - 55 wpm
• Successful completion of prescribed course of study at MIND
• Proficiency in the use of relevant software applications
• Five (5) years experience in general office administration

Knowledge, Abilities and Skills:

• Knowledge of modern office equipment
• Knowledge of government policies and procedures
• Ability to prepare concise, accurate and relevant reports  
• Good interpersonal skills
• Ability to supervise junior staff
• Excellent organizational and planning skills

Interested persons may apply in writing, accompanied by résumés with contact information of two (2) references.

Applications must be submitted no later than March 26, 2021 to:

The Registrar

Nursing Council of Jamaica

50 Half Way Tree Road,

Kingston 5.

Email: info@nursingcouncil.org.jm

Please note that responses will be sent to shortlisted applicants only.

Secretary (HR Dept) - Jamaica Bauxite Institute (Kingston, Jamaica)

 

 The Jamaica Bauxite Institute seeks to engage a qualified and experienced individual for the following position:

Secretary (HR Department) level 3

Summary of Duties:

Under the supervision of the institution's Human Resource Manager, the Secretary is required to maintain and monitor all administrative and secretarial functions of the Human Resource Department to include but not limited to:

• Upkeep of various files created in the department 
• Timely preparation and recording of documents being prepared for Administration, staff or external entities
• Collection of all documents submitted to the Human Resource Department
• Dissemination of documents from the Human Resource Department to staff members
• Preparation of status letters
• Initial preparation of contracts
• Preparation of interview files
• Calculation and initial processing of Departmental and Sick leave applications
• Maintenance of staff leave entitlement information
• Initiating the preparation of new staff appointment documents in collaboration with the Human Resource Manager
• Maintenance of up-to-date staff list
• Photocopying for the department

Minimum Qualifications and other requirements:

• At least four (4) CXC/GCEs including English and Mathematics plus Secretarial training at a minimum grade of level one (1)

Please reply no later than January 29, 2021 to:

The Human Resource Manager

Jamaica Bauxite Institute

Hope Gardens,

P.O. Box 355,

Kingston 6

Or

Email us at: hrd@jbi.org.jm

We thank all applicants for their interest, however, only shortlisted candidates will be contacted.