Showing posts with label Secretary. Show all posts
Showing posts with label Secretary. Show all posts

Wednesday, 20 March 2024

Unit Secretary (Kingston, Jamaica) - UHWI Private Wing - Tony Thwaites Wing


 UHWI Private Wing, Tony Thwaites Wing invites applications from suitably qualified persons to fill the permanent full-time position of Unit Secretary (Night shift).

Reporting to the Patient Care Supervisor, the Unit Secretary provides administrative and customer service support to patients, visitors and medical staff at the Nurses Station.

Responsibilities:

  • Contributing to and maintaining high levels of customer satisfaction
  • Organizing and maintaining accurate patient files and records
  • Coordinating arrangements for patient appointments
  • Accurately updating patient records for billing purposes
  • Ensuring the completion of tasks to the desired outcome e.g. samples are delivered to laboratory intact and results are returned on time; tasks arising in each shift are completed with minimal hand-over to the oncoming shift 
  • Performing Receptionist tasks

Required Competencies:
  • Strong customer service and interpersonal skills
  • Ability to maintain confidentiality of sensitive information
  • Punctuality and reliability 
  • High attention to detail and accuracy
  • Professional telephone etiquette
  • Strong organizational and analytical skills
  • Ability to multi-task in a fast paced environment
  • Proficient computer skills
  • Solutions oriented with initiative
  • Contributing to and maintaining high levels of customer satisfaction
Minimum Required Education and Experience:
  • Secretarial qualifications such as a Secretarial diploma or NVQ/CVQ equivalent
  • Five (5) CXC/CSEC subjects including English and Mathematics
  • Certified training in customer service would be preferred 
  • Knowledge of medical terminology, hospital procedures, and medical and surgical supplies
  • Excellent verbal and written communication skills
Interested candidates may submit applications by Tuesday, March 26, 2024 to: 

Please note that only short-listed candidates will be contacted.










Tuesday, 27 April 2021

Secretary II (OPS/SS 2) - St. Andrew, Jamaica - Mavis Bank High School

 Mavis Bank High School invites applications from suitably qualified individuals to fill the vacancy of: 

Secretary II (OPS/SS 2)


Minimum Qualifications/Experience:
  • Certificate in Secretarial Studies/Administrative Management or any equivalent programme from a recognized institution
  • Five (5) passes at CXC/GCE O' level including English Language
  • Minimum of three (3) years work experience
Special Knowledge and Skills:
  • Proficiency in computer applications
  • Effective administrative and secretarial skills
  • High degree of reliability and confidentiality
  • Excellent oral and written communication skills
  • Positive customer relations and interpersonal skills
Applications should be submitted to:

The Chairman
Principal
Mavis Bank High School
Mavis Bank P.O., Box 17,
St. Andrew.


Please note that only shortlisted candidates will be contacted.







Thursday, 25 March 2021

Senior Secretary (Kingston, Jamaica) - Nursing Council of Jamaica

Applications are invited from suitably qualified persons to fill the position of:

Senior Secretary (OPS/SS 3) at the Nursing Council of Jamaica

Job Purpose
To provide administrative support to the management of the Nursing Council.

The successful candidate will be required to:
  • Attend, record and type minutes of meetings
  • Make arrangements for meetings
  • Prepare and dispatch for correspondence 
  • Prepare annual Gazette List of Nurses/Midwives and dispatch to printing office
  • Assist with preparation for examinations
  • Manage the Council's emails
  • Monitor and keep up-to-date inventory of stationery and other supplies
Minimum Required Qualifications and Experience:
  • Four (4) CXC/GCE O' level subjects including English Language and Mathematics
  • Proficiency in typewriting 50 - 55 wpm
  • Successful completion of prescribed course of study at MIND
  • Proficiency in the use of relevant software applications
  • Five (5) years experience in general office administration
Knowledge, Abilities and Skills:
  • Knowledge of modern office equipment
  • Knowledge of government policies and procedures
  • Ability to prepare concise, accurate and relevant reports  
  • Good interpersonal skills
  • Ability to supervise junior staff
  • Excellent organizational and planning skills
Interested persons may apply in writing, accompanied by résumés with contact information of two (2) references.

Applications must be submitted no later than March 26, 2021 to:

The Registrar
Nursing Council of Jamaica
50 Half Way Tree Road,
Kingston 5.


Please note that responses will be sent to shortlisted applicants only.







Thursday, 21 January 2021

Secretary (HR Dept) - Jamaica Bauxite Institute (Kingston, Jamaica)

 

 The Jamaica Bauxite Institute seeks to engage a qualified and experienced individual for the following position:

Secretary (HR Department) level 3

Summary of Duties:

Under the supervision of the institution's Human Resource Manager, the Secretary is required to maintain and monitor all administrative and secretarial functions of the Human Resource Department to include but not limited to:
  • Upkeep of various files created in the department 
  • Timely preparation and recording of documents being prepared for Administration, staff or external entities
  • Collection of all documents submitted to the Human Resource Department
  • Dissemination of documents from the Human Resource Department to staff members
  • Preparation of status letters
  • Initial preparation of contracts
  • Preparation of interview files
  • Calculation and initial processing of Departmental and Sick leave applications
  • Maintenance of staff leave entitlement information
  • Initiating the preparation of new staff appointment documents in collaboration with the Human Resource Manager
  • Maintenance of up-to-date staff list
  • Photocopying for the department
Minimum Qualifications and other requirements:
  • At least four (4) CXC/GCEs including English and Mathematics plus Secretarial training at a minimum grade of level one (1)
Please reply no later than January 29, 2021 to:

The Human Resource Manager
Jamaica Bauxite Institute
Hope Gardens,
P.O. Box 355,
Kingston 6
Or
Email us at: hrd@jbi.org.jm

We thank all applicants for their interest, however, only shortlisted candidates will be contacted.