Health Records Clerk (Clarendon Jamaica) - Clarendon Health Department (SRHA)

 The Southern Regional Health Authority (SRHA), a Statutory Body under the Ministry of Health & Wellness responsible for the management and operation of Public Health Services within the Parishes of Clarendon, Manchester and St. Elizabeth, invites applications from suitably qualified persons for the following position at the CLARENDON HEALTH DEPARTMENT: HEALTH RECORDS CLERK (HTAC/HRT 1) -Temporary (Salary range $1,792,163 – $2,130,319 per annum and any applicable allowances).

Job Summary:
Under the supervision of the Health Records Technician and the technical supervision of the
Parish Health Records Administrator, the incumbent will have the responsibility of
organizing, implementing, controlling and maintaining the patient information system for the
provision of optimum patient care.

Qualifications and Experience:

• Four (4) ‘O’ Level/CXC subjects; including passes in English Language, Mathematics & Biology
• Clerical and/or computer experience is an asset

Specific Knowledge and Required Skills:

• Good knowledge of the methods, procedures, practices, rules and regulations related of health data collection
• Good knowledge of Computer Applications
• Ability to analyse statistical reports and make recommendations
• Good interpersonal communication skills
• Good conflict resolution skills
• Excellent time management skills
• Excellent customer service skills

Key responsibilities include:

• Protecting the security of the health records to ensure confidentiality is maintained.
• Developing and maintaining efficient and accurate filing and retrieval of health records.
• Tracking and follow-up missing records.
• Reviewing records for completeness, accuracy and compliance with regulations.
• Filing laboratory/ other investigation reports and referral forms in patient/client health record.
• Developing and ensuring that the standardized numerical filing system of health record.
• Maintaining the master patient index files.
• Compiling and submitting Monthly Clinic Summary Reports, Sentinel, STD Syndrome and other reports.
• Maintaining the appointment system for the various clinics held. Maintaining the Primary
• Health Care Register for the health records department manually and electronically
• Educating other members of the health team on the importance of health records, with clear definition of health records duties.
• Assisting with the smooth running of the clinics; directing patients, developing a system whereby the records are transferred from the filing area to the clinic area.
• Responsible for the acquisition and monitoring of health records stationery/equipment.
• Completing the list for the PATH programme.
• Collecting and compiling of data for clinical activities done are to be recorded daily on the specific tally sheets.
• Retrieving health records to facilitate researches by authorized users/personnel.

Special conditions associated with the job:

• Maintenance of confidentiality of patient records
• Working on weekends when necessary
• Climbing to retrieve patient records
• Possible dust hazard

Applications along with resume should be sent no later than Monday, October 14, 2024 to:

The Senior Human Resource Officer
Clarendon Health Department
1-3 Jackson Street
Denbigh, Clarendon
E-Mail – chdhrjobs@gmail.com

**PLEASE INDICATE IN THE ‘SUBJECT LINE’ THE NAME OF THE POSITION TO
WHICH YOU ARE APPLYING FOR**

**IMPORTANT NOTE: WE WILL ONLY ACCEPT APPLICATIONS BY EMAIL**
NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED.

Health Records Technician (St. Ann, St. Mary & Portland - Jamaica) - NERHA

The North-East Regional Health Authority, a statutory body under the Ministry of Health and Wellness, with responsibility for the management and operation of public health services within the parishes of St. Ann, St. Mary, and Portland is seeking a dynamic, proactive and experienced individual to fill the position of Health Records Technician 1 (HTAC/HRT 2) for Hospitals and Health Departments in St. Ann, St. Mary and Portland.

Reporting to the Health Records Administrator, the ideal candidate must meet the following minimum:
Qualifications:

• Associate Science Degree in Health Information Technology or Certificate in Health Records and Statistics Level 11
• At least three (3) years full-time progressive experience in work related to the preparation and maintenance of health records and health statistics. One of which should be at supervisory level.

Required Skills and Specialized Techniques:

• Ability to analyze statistical reports and make recommendations
• Skills in Interpersonal Communication
• Skills in Conflict Resolution
• Ability to direct the activities of personnel and local programmes
• Skills in Human Resource Management
• Ability to communicate effectively both orally and in writing
• PC operating skills with excellent working knowledge of Microsoft Office Suite
• Good time management skills

Key Responsibilities will include (but not limited to):

• Protect the security of the health records to ensure confidentiality is maintained
• Develop and maintain efficient and accurate filing and retrieval of health records
• Track and follow-up missing records
• Review records for completeness, accuracy and compliance with regulations (manual & electronic system)
• File laboratory/ other investigation reports and referral forms in patient/client health record
• Develop and ensure that the standardized numerical filing system of health record
• Maintain the master patient index files
• Compile and submit monthly clinic summary reports, sentinel, sexually transmitted disease syndrome and other reports
• Purging and disposal of patients’ records according to Ministry of Health (MOH) standards
• Auditing of health information system
• Maintain the appointment system
• Maintain the primary health care register
• Responsible for educating other members of the health team on the importance of health records, with a clear definition of health records duties
• Responsible for the acquisition and monitoring of health records stationery/equipment
• Orientate and supervise health records clerk
• Verify list for the path programme
• Facilitate research

REMUNERATION PACKAGE PER ANNUM:

• Salary Scale: $ 2,795,163 – 3,322,571 per annum

Applications along with a detailed resume should be sent no later than Friday, 2024 August 16 to:

The Director,
Human Resource Management & Development
North-East Regional Health Authority
34-38 Ocean Village Shopping Centre, Ocho Rios
St. Ann E-mail: jobs@nerha.gov.jm or Fax: (876) 795–2747

WE THANK ALL APPLICANTS FOR RESPONDING, HOWEVER, ONLY SHORT LISTED APPLICANTS WILL BE ACKNOWLEDGED.

Health Records Clerk (St. Elizabeth, Jamaica) - Black River Hospital (SRHA)

 

The Southern Regional Health Authority (SRHA), a Statutory Body under the Ministry of Health &
Wellness responsible for the management and operation of Public Health Services within the Parishes
of Clarendon, Manchester and St. Elizabeth, invites applications from suitably qualified persons for the
following position at the BLACK RIVER HOSPITAL:

HEALTH RECORDS CLERK (HTAC/HRT 1)

(Salary range $1,792,163 – $2,130,319 per annum and any applicable allowances)

Job Summary:
The Health Records Clerk under the supervision of the Health Records Administrator, has the responsibility for organizing, implementing, controlling and maintaining the patient information system for the provision of optimum patient care.

Minimum Required Education and Experience:

• Four (4) CXC/GCE subjects at the ordinary level including English Language, Biology and Mathematics

Plus

• Two (2) years’ experience at a clerical level within a public sector organization

Required Knowledge, Skills & Competencies:

• Knowledge of the methods, procedures, practices, rules and regulations related of health data collection.
• Knowledge of Computer Applications.
• Ability to analyze statistical reports and make recommendations
• Good interpersonal and oral communication skills
• Good conflict resolution skills
• Excellent time management skills
• Excellent customer service skills
• Confidentiality
• Team player

Key responsibilities will include:
Technical/Professional

• Checking the master index, casualty registration index and Patient Administration System to see if patient has been seen previously at hospital before assigning a medical record number.
• Collecting all records from the Emergency desk to complete examination and confirmation on the patient administration system for hospital monthly statistical report.
• Assembling records after registration of patients before referring patients to the Cashier.
• Educating patients on the importance of keeping their appointment date and taking the appointment card when returning to the clinic.
• Preparing for the clinic by ensuring that all health records for patients to attend on a particular date be retrieved before the date of the clinic.
• Ensuring that out guides are placed in the file for each record retrieved.
• Filing laboratory and x-ray results in the appropriate health records and adds continuation sheets to records if needed the day before clinic.
• Ensuring that all the health records needed for the clinic are found before the day of the clinic.
• Completing an inventory for all the records retrieved for the clinic and places a check mark beside the records that are found.
• Preparing numbers to be issued to patients on arrival at the clinic so as to maintain order in the waiting area.
• Maintaining of appointment systems
• Maintaining of all methods, systems and policies which enhances efficient running of the Department

Special conditions associated with the job:

• Maintenance of confidentiality of patient records
• Working on weekends when necessary
• Climbing to retrieve patient records
• Possible dust hazard

Applications along with resume should be sent no later than August 08, 2024 to:

The Assistant Human Resource Officer,
Black River Hospital,
45 High Street, Black River, St. Elizabeth,
Tell: (876) 965-9294
E-Mail – brhjobs00@gmail.com

NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED.
*IMPORTANT NOTE: WE WILL ONLY ACCEPT APPLICATIONS BY EMAIL**.

Health Records Administrator (Clarendon, Jamaica) - Southern Regional Health Authority (SRHA)

 

The Southern Regional Health Authority (SRHA), a Statutory Body under the Ministry of Health & Wellness responsible for the management and operation of Public Health Services within the Parishes of Clarendon, Manchester and St. Elizabeth, invites applications from suitably qualified persons for the following position in LIONEL TOWN HOSPITAL:

HEALTH RECORDS ADMINISTRATOR (HPC/HR 1)- Vacant- READVERTISED

(salary range $3,759,184 – $4,468,488 per annum and any allowance (s) attached to the

post)

Job Summary
Reporting to the Senior Medical Officer, the incumbent has responsibility for planning, organizing, coordinating, directing and controlling the patient’s information system to ensure optimum patient care within the framework of the hospital’s priorities and objectives.
Qualifications and Experience:

• Bachelor’s Degree in Health Information Management or equivalent
• Training in Supervisory Management

Plus

• At least five (5) years’ experience in Health Records, two (2) of which should be at supervisory level

Specific Knowledge and Skills Required:

• Knowledge of Health Information Systems & Management – including the Electronic Patient Administration System (ePAS)
• Knowledge of the methods, procedures, practices, rules and regulations related to health data collection
• Knowledge in Medical Terminologies
• Ability to analyze statistical reports and make recommendations
• Skills in human resource management
• Good interpersonal relationship skills
• Excellent time management skills

Key responsibilities will include:

• Planning, organizing, directing and controlling the functions of the health records department, so as to attain institutional goals and meet standards set by the Ministry of Health and Wellness.
• Supervising the daily activities of the different departmental areas and staff engaged in all aspects of health record keeping.
• Managing in a creative, efficient and cost-effective manner, the activities of the health records department in accordance with established policies, priorities and regulations of Southern Regional Health Authority and Ministry of Health and Wellness.
• Ensuring the timely and consistent flow of statistical information to the relevant personnel.
• Maintaining quality control by periodical or routine inspection of work completed by the health records staff.
• Monitoring and evaluating methods of control to maintain confidentiality and safeguard against any unauthorized access to or disclosure of information from patients' records.

Applications along with resume should be sent no later than Monday, August 05, 2024 to:
Senior Human Resource Officer
Clarendon Health Department
1-3 Jackson Street
Denbigh, Clarendon
E-Mail: lthjobs365@gmail.com

**IMPORTANT NOTE: WE WILL ONLY ACCEPT APPLICATIONS BY

EMAIL**
**PLEASE INDICATE IN THE ‘SUBJECT LINE’ THE NAME OF THE POSITION TO WHICH YOU ARE APPLYING**

NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED.

Records Officer (St. Ann, Jamaica) - NERHA

 

The North-East Regional Health Authority, a statutory body under the Ministry of Health and Wellness, with responsibility for the management and operation of public health services within the parishes of St. Ann, St. Mary, and Portland is seeking a dynamic, proactive and experienced individual to fill the position of
Records Officer 1 at the Regional Office.

Reporting to the Human Resource Officer (Records and Information Management System), the incumbent is responsible for the creation and maintenance of personnel records for an efficient and effective records and information management system.

Qualifications:

• Minimum five (5) subjects at CXC/GCE O' Level inclusive of English Language and Mathematics.
• Certificate / Diploma in Business Administration or equivalent would be an asset
• A minimum of two (2) years’ working experience in administration

Required Skills and Specialized Techniques:

• Ability to communicate effectively both verbally and written
• PC operating skills with excellent working knowledge of Microsoft Office Suite
• Good time management skills
• Good customer service skills
• Excellent interpersonal skills

Key Responsibilities will include (but not limited to):

• Provide assistance to the Senior Human Resource Officer (Leave and Benefits) when required.
• Provide general typist support for the Human Resource Department as required.
• Assist in the preparation of notices and other promotional correspondence.
• Sorts and routes requested files to officers.
• Sorts and classifies correspondence.
• File correspondences and reports, ensuring that file jackets/folders are correctly coded/labeled.
• Creates and maintains files within existing classification system.
• Maintains confidentiality of records.
• Manages movement of files in and out of the Document Centre.
• Photocopies records for reference and other purposes.
• Conducts records inventory.
• Participates in the records retention and disposition.
• Assists with maintaining PMAS databases.

REMUNERATION PACKAGE PER ANNUM:
Salary Scale: $ 1,711,060 – 2,301,186 per annum

Applications along with a detailed resume should be sent no later than Friday, 2024 August 09 to:

The Director,

Human Resource Management & Development,
North-East Regional Health Authority,
34-38 Ocean Village Shopping Centre, Ocho Rios,
St. Ann.

E-mail: jobs@nerha.gov.jm or Fax: (876) 795–2747

WE THANK ALL APPLICANTS FOR RESPONDING, HOWEVER, ONLY SHORT LISTED APPLICANTS WILL BE ACKNOWLEDGED.

Health Technician (Kingston, Jamaica) - National Health Fund

 

Applications are invited from suitably qualified persons to fill the post of:

Health Technician (Temporary) – Health Promotion & Public Relations Department

ROLE AND CORE FUNCTIONS OF JOB:
Under the general direction of the Registered Nurse, the Health Technician shall have responsibility for
providing assistance with the screening of patients.

EDUCATIONAL REQUIREMENTS AND EXPERIENCE:

• Four (4) GCE O’Levels/CXCs including English and a numeric subject
• Ability to read, write and comprehend medical terminology
• At least one (1) years’ experience as a Health Technician
• Nurses Aid training would be an asset
• Any equivalent combination of qualification and experience

Required skills and specialised knowledge:

• Excellent Record Management skills
• Excellent interpersonal skills
• Excellent oral and written communication skills
• Computer literacy
• Time management skills

Special conditions associated with the job:

• Required to work beyond normal working hours in order to meet stipulated deadlines
• Ensure that all records are kept confidential
• Working at Off Site locations

DUTIES AND RESPONSIBILITIES:

• Assist Enrolled Assistant Nurse (EAN) to conduct screening of patients.
• Maintain record of tests done and results.
• Enter patient data in the database.
• Register participants at NHF outreach events
• Maintain records of reagents/supplies.
• Any other duties as assigned by the Registered Nurse, the Health Promotion & Public Relations Manager or the CEO.

Applicants are invited to submit their application no later than June 19, 2024:
Addressed to:

The Human Resource Department,
NATIONAL HEALTH FUND,
The Towers, 6th Floor, 25 Dominica Drive,
Kingston 5.

Email: vacancies@nhf.org.jm

NB. We appreciate all responses but only short listed candidates will be contacted.

Records Officer (St. Mary, Jamaica) - St. Mary Health Department

The North-East Regional Health Authority, a statutory body under the Ministry of Health and Wellness, with responsibility for the management and operation of public health services within the parishes of St. Ann, St. Mary, and Portland is seeking a dynamic, proactive and experienced individual to fill the position of RECORDS OFFICER 1 (PIDG/RIM 2) at the St. Mary Health Department.

Reporting to the Chief Public Health Inspector, the ideal candidate must meet the following minimum:
Qualifications:

• Minimum five (5) subjects at CXC/GCE O' Level inclusive of English Language and Mathematics.
• Certificate / Diploma in Business Administration or equivalent would be an asset
• A minimum of two (2) years’ working experience in administration would be an asset.

Required Skills and Specialized Techniques:

• Ability to communicate effectively both verbally and written
• PC (computer) operating skills with excellent working knowledge of Microsoft Office Suite
• Good time management skills
• Good customer service skills
• Excellent interpersonal skills

Key Responsibilities will include (but not limited to):

• Sorting, typing and filing documents for the department
• Documents burial site inspections and dispatch the information to the respective inspectors in the major
• health districts
• Updating information on the various databases
• Assisting clients with completing the application forms
• Providing information that the clients may require
• Issuing of food handlers and health certificates to clients
• Preparing health cards for barbers, hairdressers and beauty therapists

REMUNERATION PACKAGE PER ANNUM: Salary Scale: $ 1,711,060 – 2,301,186 per annum

Applications along with detailed resume should be sent no later than Friday, 2024 June 21 to:

The Director,
Human Resource Management & Development
North-East Regional Health Authority
34-38 Ocean Village Shopping Centre,

Ocho Rios, St. Ann

E-mail: jobs@nerha.gov.jm or Fax: (876) 795–2747.

WE THANK ALL APPLICANTS FOR RESPONDING, HOWEVER, ONLY SHORT LISTED APPLICANTS WILL BE ACKNOWLEDGED.

Health Records Clerk (Black River, St. Elizabeth, Jamaica) - St. Elizabeth Health Services (SRHA)

The Southern Regional Health Authority (SRHA), a Statutory Body under the Ministry of Health & Wellness responsible for the management and operation of Public Health Services within the Parishes of Clarendon, Manchester and St. Elizabeth, invites applications from suitably qualified persons for the following position in the ST. ELIZABETH HEALTH SERVICES: HEALTH RECORDS CLERK (HTAC/HRT 1) – 1 Position

Black River Health District

(Salary range $1,792,163-$2,130,319 per annum and any allowance (s) attached to the post).

Job Summary:
Under the supervision of the Health Records Technician and the technical supervision of the Parish Health Records Administrator the incumbent will have the responsibility for organizing, implementing, controlling and maintaining the patient information system for the provision of optimum patient care.

Qualifications and Experience

• Four (4) ‘O’ Level/CXC subjects; including passes in English Language, Biology and Mathematics
• Clerical and/or computer experience is an asset

Key Responsibilities include:

• Protects the security of the health records to ensure confidentiality is maintained.
• Develops and maintains efficient and accurate filing and retrieval of health records.
• Tracks and follow-up missing records.
• Reviews records for completeness, accuracy and compliance with regulations.
• Files laboratory/ other investigation reports and referral forms in patient/client health record.
• Develops and ensures that the standardized numerical filing system of health record.
• Maintains the master patient index files.
• Compiles and submits Monthly Clinic Summary Reports, Sentinel, STD Syndrome and other reports.
• Maintains the appointment system for the various clinics held.
• Maintains the Primary Health Care Register for the health records department manually and electronically.
• Responsible for educating other members of the health team on the importance of health records, with a clear definition of health records duties.
• Assists with the smooth running of the clinics; directing patients, developing a system whereby the records are transferred from the filing area to the clinic area.
• Responsible for the acquisition and monitoring of health records stationery/equipment.
• Completes the list for the PATH programme.
• Collection and compilation of data for clinical activities done are to be recorded daily on the specific tally sheets.
• Retrieve health records to facilitate researches by authorized users/personnel.

Specific Knowledge and Required Skills:

• Good knowledge of the methods, procedures, practices, rules and regulations related to health data collection.
• Good knowledge of Computer Applications.
• Ability to analyze statistical reports and make recommendations.
• Good interpersonal communication skills
• Good conflict resolution skills
• Excellent time management skills
• Excellent customer service skills

Applications along with resume should be sent no later than May 31, 2023 to:
The Senior Human Resource Officer
St. Elizabeth Health Department
High Street
Black River, St. Elizabeth
E-Mail – jobssehd@gmail.com

NB. WE ENCOURAGE ALL INTERESTED APPLICANTS TO SUBMIT YOUR APPLICATION USING THE MEDIUM STATED ABOVE. PLEASE INDICATE IN THE SUBJECT LINE THE POSITION YOU ARE APPLYING FOR.

ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED.

Records Clerk (Kingston, Jamaica) - Ministry of Health & Wellness

 

Records Clerk PIDG/RIM 1 (vacant)

Salary $1,272,269-1,711,060 per annum

JOB PURPOSE

Under the General supervision of the Administrator, the Records Clerk is required to locate and retrieve files and ensure that correspondence are accurately filed and files are maintained to facilitate easy access of information as well as the scheduling of patients for surgery and post-operative evaluations for the ophthalmology centre.

KEY RESPONSIBILITY AREAS

• Ensure that files requested are dispatched and files are re-shelved
• Sorts records
• Maintains records of the movement of files
• Ensure that all files and enclosures are numbered accordingly are in correct order
• Files correspondence and charge out cards
• Locate cards and replace on returned files
• Creates new files
• Maintains “Bring up” System
• Removes inactive records for shelves
• Prepares inactive records for transfer
• Records and re-shelf incoming files
• Overseas the operations of the ophthalmology centre records
• Schedule patients for pre-operative, post-operative evaluations, surgery and Laser treatment.

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Four (4) CXC or O’ Level including English
• Training in records Management

Applications with résumés are to be submitted no later than March 5, 2024 to:

Senior Director, Human Resource Management & Development,
Ministry of Health & Wellness,
10A Chelsea Avenue,
Kingston 10.

Email applications to: jobs@moh.gov.jm

The Ministry of Health and Wellness thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.

Health Records Clerk (St. Mary & Portland, Jamaica) - NERHA

 NORTH-EAST REGIONAL HEALTH AUTHORITY

HEALTH RECORDS CLERK (HTAC/HRT 1)

The North East Regional Health Authority, a statutory body under the Ministry of Health, with responsibility for the management and delivery of public health services within the parishes of St. Ann, St. Mary, and Portland, is seeking to fill the position of Health Records Clerk at the St. Mary and Portland Health Departments.

The incumbent will be responsible for to compile, process and maintain the health records in a manner
consistent with medical administrative, ethical, legal and regulatory requirements of the health care facility.
Qualification and Experience will include:

• Four (4) CXC/GCE subjects at the ordinary level (O’level) are required including English Language,
• Mathematics and a Science subject (preferably Human and Social Biology).
• Diploma in Computer applications inclusive of word processing and spreadsheet applications
• A minimum of two (2) years’ experience in related field.

Specific Knowledge Required:

• Sound knowledge of policies and practices involved in health records science
• Health Records Service Manual
• Medical Records Manual –: Guide for Developing Countries
• Jamaica Medical Records Code of Ethics
• Monthly Clinic Statistical Report (MCSR) Manual
• Staff Order

Responsibilities will include but not limited to:

• Protect the security of the health records, ensuring that confidentiality is maintained
• Gathering of demographic, geographic and health related data and history from all new patients upon registration, asking all the prompt questions on the form
• Preparing patient service record for the appropriate clinic
• Entering of patient’s particular in Daily Register log book to facilitate tally of all registered patients
• Entering of data on the sentinel forms for each registration
• Entering of patient record particulars for retrieved records in the record request log book
• Register all patients for the various clinics
• Ensure that all health records are assigned to clinic locations
• Retrieve all health records for appointment
• Communicate with patient/client as the need arise in relation to their appointment
• Ensure good health record keeping is maintained
• Ensure proper maintenance of all health records

REMUNERATION PACKAGE PER ANNUM: Salary Scale: $ 1,657,751 – 1,970,545 per annum

Applications along with detailed resume should be sent no later than Friday, 2024 March 08 to:

The Director,
Human Resource Management & Development,
North East Regional Health Authority,
34-38 Ocean Village Shopping Centre,
Ocho Rios, St. Ann.

E-mail: jobs@nerha.gov.jm
Fax: (876) 795-2747

NB. WE THANK ALL APPLICANTS FOR RESPONDING, HOWEVER, ONLY SHORT LISTED
APPLICANTS WILL BE ACKNOWLEDGED.

Health Records Technician (Mandeville, Manchester, Jamaica) - Mandeville Regional Hospital

The Southern Regional Health Authority (SRHA), a Statutory Body under the Ministry of Health & Wellness responsible for the management and operation of Public Health Services within the Parishes of Clarendon, Manchester and St. Elizabeth, invites applications from suitably qualified persons for the following position at the Mandeville Regional Hospital:

HEALTH RECORDS TECHNICIAN (HTAC/HRT 2)

Two (2) Vacant Positions

(Salary range $ 2,585,526 - $ 3,073,378 per annum plus any allowance (s) attached to the post).

Job Purpose

Under the direct supervision of the Health Records Administrator, the incumbent has the responsibility to perform health records services in secondary health care facilities in one of the main areas of the Health Records Department: Medico-Legal, File Room, Statistics, Medical Data, Classification (Coding), Wards, Death Registry, Registration, Accident & Emergency, Outpatients, Admission, Discharge.

Qualification and Experience

• Associate Science Degree in Health Information Technology or Certificates in Health Records and Statistics Level 11 and Level I
• Three (3) years full-time progressive experience in work related to the preparation and maintenance of health records and health statistics. One of which should be at supervisory level.

OR

• Any equivalent combination of education and experience.
• Certificate in Supervisory Management

Specific Knowledge and Required Skills

• Ability to analyze statistical reports and make recommendations
• Skills in Interpersonal Communication
• Skills in Conflict Resolution
• Ability to direct the activities of personnel and local programmes
• Skills in Human Resource Management
• Knowledge of Health Information Management
• Knowledge of Health Information Systems
• Knowledge of the methods, procedures, practices, rules and regulation related of health data collection
• Knowledge of Medical Terminology
• Knowledge of Computer Applications

Key Responsibilities will include:

Technical/Professional

• Collecting Daily inpatient Census and ensure information is correct
• Ensuring all admission and discharge patients name are entered on census
• Checking names of patients transferred or admitted but not entered in Register.
• Checking the records of all discharge patients to ensure all are entered on the census
• Transcribing information form Daily Inpatient Census on daily summary (Tally) Sheet
• Summarizing all information and enter same on HMSR forms.
• Collecting all discharge patient files after the Quantitative and Qualitative analysis is completed.
• Preparing discharge activity control list
• Using ICD coding manuals to assign an internationally accepted code to both diagnosis and procedures
• Writing codes in the provided section of patient’s record
• Completing Medical Case Abstract Form indicating diagnosis, procedures, assigned codes, record number and admission and discharge dates.
• Collecting completed application forms from Police Officer
• Locating relevant patient’s record
• Issuing form to the Police Officer and ensure signature is received and ID presented.
• Collecting letters of request from patients, Attorneys, Insurance Companies, Court, Immigration Bodies or High Commissions and other authorize agents.
• Ensuring that patient’s signs consent for release of information to requesting body.
• Completing death register.
• Notifying Pathologist of post mortems to be conducted.
• Ensuring completion of authorized forms for release and disposal of bodies.
• Ensuring the proper and timely completion of the Medical Certificate of Cause of Death Form from the Medical Officer.
• Developing and maintaining an efficient and accurate standardized filing system for filing and retrieval of medical records.
• Protecting the security of the health records to ensure confidentiality is maintained
• Ensuring files are protected.
• Completing inpatient census and head count of each patient admitted on the wards.
• Assisting the clinicians by ensuring the proper maintenance of health records for inpatients.

Special Conditions Associated with the Job:

• May require the movement of items weighing up to 15kg with and without the use of mechanical aids;
• High levels of concentration required to ensure reliable results/service and safe product to clients;
• Daily exposure in a controlled environment to contained and uncontained blood samples/donations, potentially infected material and contaminated equipment;
• Daily exposure to low temperatures, working with refrigerators or walk-in cold rooms;
• The handling of hazardous chemicals and materials;
• Appropriate inactivation, storage and or disposal of infectious blood or tissue materials;
• Required to be on stand-by for emergency duties and to work beyond normal working hours, whenever the need arises.

Applications along with resume should be sent no later than February 06, 2024 to:

Senior Human Resource Officer,
Mandeville Regional Hospital,
32 Hargreaves Avenue,
Mandeville P.O., Manchester,
FAX (876) 625-8493.
E-Mail – mrhpersonnel32@gmail.com

NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED.

Records Officer (Clarendon, Jamaica) - Southern Regional Health Authority (SRHA)

The Southern Regional Health Authority (SRHA), a Statutory Body under the Ministry of Health & Wellness responsible for the management and operation of Public Health Services within the Parishes of Clarendon, Manchester and St. Elizabeth, invites applications from suitably qualified persons for the following position at Clarendon Health Department: RECORDS OFFICER (PIDG/RIM 2-Pay Band 4)- HR UNIT - (Salary range $1,550,136 – $2,084,761 per annum and any allowance(s) attached to the post)

Job Summary
Under the supervision of the Senior Human Resource Officer, the incumbent is responsible for assisting with human resource processes such as processing of service records, calculating and updating leave for staff within the hospital and assisting in maintaining personnel files and updating the HR Software.

Qualifications & Experience:

• Five subjects at GCE O’Level/CXC General Proficiency level inclusive of English Language and Mathematics. plus
• A minimum of two (2) years’ experience at a clerical level in Personnel Administration or Resource within a public sector organization.

Required Knowledge, Skills & Competencies Core:

• Excellent time management and organizing skills
• Good oral and written communication skills
• Good problem-solving skills
• Ability to work in a team
• Good work attitude
• Detail oriented
• Ability to work under pressure to meet deadlines
• Proficiency in computer applications

Technical:

• Working knowledge of the Authority’s Human Resource Policies and Procedures
• Working knowledge of the Staff Orders
• Sound knowledge of leave entitlements
• Sound knowledge of methodology for leave calculation

Key responsibilities will include:

• Receiving and vetting leave applications to ensure accuracy of completion.
• Computing leave and completes relevant section of leave applications. Notify the relevant staff accordingly.
• Computing leave and updates files on an ongoing basis
• Preparing and maintaining service records.
• Maintaining leave computation for all members of staff and records all other leave taken.
• Undertaking data entry and scanning of documents and records.
• Typing confidential documents and files documents relating to personnel matters; makes and/or handles enquiries; assists with investigations.
• Providing assistance in submitting documentation to the Regional Office in a timely manner such as assumption of duties, resumption from sick, vacation, study and no pay leave, resignation letters, and other key human resources related matters.
• Providing assistance in preparing and submitting documents to the Supervisor for processing of employees’ retirement benefits in a timely manner.
• Maintaining a calendar of employee performance evaluations to be conducted, dispatches and collects required forms.

Applications along with resume should be sent no later than Monday, January 29, 2024 to:
Senior Human Resource Officer,
Clarendon Health Department,
1-3 Jackson Street,
Denbigh, Clarendon.

E-Mail: clarendonhealthdepartmenthr@gmail.com

**PLEASE INDICATE IN THE ‘SUBJECT LINE’ THE NAME OF THE POSITION TO WHICH YOU ARE APPLYING**

NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED.

Records Clerk (Clarendon, Jamaica) - Percy Junor Hospital (SRHA)

The Southern Regional Health Authority (SRHA), a Statutory Body under the Ministry of Health & Wellness responsible for the management and operation of Public Health Services within the Parishes of Clarendon, Manchester and St. Elizabeth, invites applications from suitably qualified persons for the following position at PERCY JUNOR HOSPITAL:

RECORDS CLERK 1 (PIDG/RIM 1- Pay Band 3) –Operations Division – Vacant (salary range $1,272,269 – $1,711,060 per annum and any allowance(s) attached to the post).

Job Summary

Under the supervision of the Operations Manager, the incumbent will be responsible for
providing clerical support to the Operations Manager as it relates to compiling of
reports, assisting in maintaining files and updating the Operation Software, assisting in
vetting claims, and providing other administrative support.

Minimum Qualification and Experience:

• Minimum four (4) subjects at GCE O’Level/CXC General Proficiency level inclusive of English Language and Mathematics.

plus

• Two (2) years’ experience at a clerical level in Administration within a public sector organization.

Required Knowledge/Skills/Specialized Techniques:

• Working knowledge of the Financial Administration and Audit Act (FAA Act)
• Working knowledge of the Staff Orders
• Working knowledge of accounting principles & practices
• Knowledge of computer applications (Microsoft Office)
• Excellent time management ability to meet tight deadlines
• Good human relations skills
• Minutes taking skills

Key responsibilities will include:

• Assists the Operations Manager in vetting claims
• Maintains general records for Operations Manager by ensuring that information is kept accurate and up-to-date at all times.
• Provides routine office support as making copies, faxing, answering telephones, prepares correspondence for mailing, and delivering and picking up correspondence.
• Compiles reports from existing records including Drivers’ Checklist Daily Assignment
• Takes and transcribes minutes of meetings: security, other contractors, project team etc.
• Ensure queries of customers/visitors to the unit are received and referred/attended to in a timely manner using effective communication techniques.

Applications along with resume should be sent no later than August 02, 2023 to:

Assistant Human Resource Officer
Percy Junor Hospital
Spalding P.O.,
Clarendon
E-Mail – junorpercy60@gmail.com

NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED. 

Health Records Clerk (Spanish Town, St. Catherine & St. Thomas - Jamaica) - SERHA

HEALTH RECORDS CLERK

HIV/STI/TB UNIT

SOUTH EAST REGIONAL HEALTH AUTHORITY

 We invite applications from suitably qualified persons for the position of Health Records Clerk (HTAC/HRT 1) - St. Thomas Health Department & St. Jago Park Health Centre. 

SCOPE OF WORK / BACKGROUND
Jamaica has an estimated prevalence of 1.6% among the general population. Based on modeled estimates and case based surveillance data, it is estimated that 29,000 persons are currently living with HIV in Jamaica. Approximately 84% of the estimated number is aware of their status. This is followed by a large gap in the continuum of care with 43% of those diagnosed on ARVs and 55% of those on treatment being virally suppressed.

The Health Records Officer is to ensure that the basic standards for health records management and patient health information systems are maintained and that optimum patient care within the framework of national priorities and objectives are met.

OBJECTIVE/SUMMARY FOR POSITION

Under the direct supervision of the facility’s Health Records Administrator/Technician, the Health Records Officer has the responsibility to compile process and maintain the health records in a manner consistent with medical, administrative, ethical, legal and regulatory requirements of the health care facility.

MAJOR DUTIES AND RESPONSIBILITIES

• Protect the security of the health records, ensuring that confidentiality is maintained
• Gathering of demographic, geographic and health related data and history from all new patients upon registration and three monthly basis, asking all the prompt questions on the form
• Preparing patient service record for the appropriate clinic
• Entering of patient’s particular in Daily Register log book to facilitate tally of all registered patients
• Entering of data on the sentinel forms for each registration
• Entering of patient record particulars for retrieved records in the record request log book
• Register all patients for the various clinics
• Ensure that all health records are assigned to clinic locations
• Retrieve all health records for appointment
• Communicate with the patient/client as the need arises in relation to their appointment
• Ensure good health record keeping is maintained
• Ensure proper maintenance of all health records by checking all records for
• Proper identification on all forms
• Correct sequence of all form by date and time
• Make a health record for each new patient and retrieve old records for patients who were previously seen at facility
• Reassemble discharged health records in chronological order
• Attach loose reports to the record
• Record all diagnosis or reason for visit in Daily Curative register
• Make appointments for patients who are for follow-up
• Answer the telephone
• Sort and arrange all patient index and records for filing
• File all health records according to numbering system and indexes in alphabetic order
• Perform any other health records related duties assign from time to time.

QUALIFICATIONS AND EXPERIENCE
- Good typing skills (at least 30 words per minute)
- Working knowledge in the use of Windows based computers
- Working knowledge in Microsoft Office
Plus

- Five (5) subjects in CXC/ GCE including Mathematics and English ( Information
technology / computer studies would be a plus)

SPECIFIC KNOWLEDGE REQUIRED

• Alpha – numeric filing

REQUIRED SKILLS AND SPECIALIZED TECHNIQUES

• good human relations skills
• good analytical skills
• good time management skills
• ability to communicate effectively both orally and in writing

SPECIAL CONDITIONS ASSOCIATED WITH JOB

• May be required to work beyond normal working hours, including weekends.
• Required to keep accurate log of data received and entries done

REPORTING RELATIONSHIPS
REPORTS TO: Medical Records Supervisor and indirectly reports to Parish Medical

Officer (Health)

SUPERVISION GIVEN TO:
(a) Directly: none
(b) Indirectly:none

LIAISES WITH:

• Internally Community Health Aides
• Adherence Counsellors
• Contact Investigators
• Case managers
• Parish Medical Officer of (Health)
• Social workers
• Externally Regional HIV Coordinator
• Regional Medical Records Supervisor

REPORTING RELATIONSHIP
REPORTS TO: Health Records Administrator/Technician
SUPERVISES: Nil

Applications with curricula vitae are to be submitted to:

SERHA,
The Director,
Human Resource Management & Industrial Relations,
South East Regional Health Authority,
The Towers, 2nd Floor,
25 Dominica Drive,
Kingston 5,

via email to employment@serha.gov.jm. The deadline for submission is Friday, June 23, 2023.

We thank all applicants for their expressions of interest however, only those shortlisted will be contacted.