Health Records Clerk (Clarendon Jamaica) - Clarendon Health Department (SRHA)

 The Southern Regional Health Authority (SRHA), a Statutory Body under the Ministry of Health & Wellness responsible for the management and operation of Public Health Services within the Parishes of Clarendon, Manchester and St. Elizabeth, invites applications from suitably qualified persons for the following position at the CLARENDON HEALTH DEPARTMENT: HEALTH RECORDS CLERK (HTAC/HRT 1) -Temporary (Salary range $1,792,163 – $2,130,319 per annum and any applicable allowances).

Job Summary:
Under the supervision of the Health Records Technician and the technical supervision of the
Parish Health Records Administrator, the incumbent will have the responsibility of
organizing, implementing, controlling and maintaining the patient information system for the
provision of optimum patient care.

Qualifications and Experience:

• Four (4) ‘O’ Level/CXC subjects; including passes in English Language, Mathematics & Biology
• Clerical and/or computer experience is an asset

Specific Knowledge and Required Skills:

• Good knowledge of the methods, procedures, practices, rules and regulations related of health data collection
• Good knowledge of Computer Applications
• Ability to analyse statistical reports and make recommendations
• Good interpersonal communication skills
• Good conflict resolution skills
• Excellent time management skills
• Excellent customer service skills

Key responsibilities include:

• Protecting the security of the health records to ensure confidentiality is maintained.
• Developing and maintaining efficient and accurate filing and retrieval of health records.
• Tracking and follow-up missing records.
• Reviewing records for completeness, accuracy and compliance with regulations.
• Filing laboratory/ other investigation reports and referral forms in patient/client health record.
• Developing and ensuring that the standardized numerical filing system of health record.
• Maintaining the master patient index files.
• Compiling and submitting Monthly Clinic Summary Reports, Sentinel, STD Syndrome and other reports.
• Maintaining the appointment system for the various clinics held. Maintaining the Primary
• Health Care Register for the health records department manually and electronically
• Educating other members of the health team on the importance of health records, with clear definition of health records duties.
• Assisting with the smooth running of the clinics; directing patients, developing a system whereby the records are transferred from the filing area to the clinic area.
• Responsible for the acquisition and monitoring of health records stationery/equipment.
• Completing the list for the PATH programme.
• Collecting and compiling of data for clinical activities done are to be recorded daily on the specific tally sheets.
• Retrieving health records to facilitate researches by authorized users/personnel.

Special conditions associated with the job:

• Maintenance of confidentiality of patient records
• Working on weekends when necessary
• Climbing to retrieve patient records
• Possible dust hazard

Applications along with resume should be sent no later than Monday, October 14, 2024 to:

The Senior Human Resource Officer
Clarendon Health Department
1-3 Jackson Street
Denbigh, Clarendon
E-Mail – chdhrjobs@gmail.com

**PLEASE INDICATE IN THE ‘SUBJECT LINE’ THE NAME OF THE POSITION TO
WHICH YOU ARE APPLYING FOR**

**IMPORTANT NOTE: WE WILL ONLY ACCEPT APPLICATIONS BY EMAIL**
NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED.

Health Records Clerk (St. Elizabeth, Jamaica) - Black River Hospital (SRHA)

 

The Southern Regional Health Authority (SRHA), a Statutory Body under the Ministry of Health &
Wellness responsible for the management and operation of Public Health Services within the Parishes
of Clarendon, Manchester and St. Elizabeth, invites applications from suitably qualified persons for the
following position at the BLACK RIVER HOSPITAL:

HEALTH RECORDS CLERK (HTAC/HRT 1)

(Salary range $1,792,163 – $2,130,319 per annum and any applicable allowances)

Job Summary:
The Health Records Clerk under the supervision of the Health Records Administrator, has the responsibility for organizing, implementing, controlling and maintaining the patient information system for the provision of optimum patient care.

Minimum Required Education and Experience:

• Four (4) CXC/GCE subjects at the ordinary level including English Language, Biology and Mathematics

Plus

• Two (2) years’ experience at a clerical level within a public sector organization

Required Knowledge, Skills & Competencies:

• Knowledge of the methods, procedures, practices, rules and regulations related of health data collection.
• Knowledge of Computer Applications.
• Ability to analyze statistical reports and make recommendations
• Good interpersonal and oral communication skills
• Good conflict resolution skills
• Excellent time management skills
• Excellent customer service skills
• Confidentiality
• Team player

Key responsibilities will include:
Technical/Professional

• Checking the master index, casualty registration index and Patient Administration System to see if patient has been seen previously at hospital before assigning a medical record number.
• Collecting all records from the Emergency desk to complete examination and confirmation on the patient administration system for hospital monthly statistical report.
• Assembling records after registration of patients before referring patients to the Cashier.
• Educating patients on the importance of keeping their appointment date and taking the appointment card when returning to the clinic.
• Preparing for the clinic by ensuring that all health records for patients to attend on a particular date be retrieved before the date of the clinic.
• Ensuring that out guides are placed in the file for each record retrieved.
• Filing laboratory and x-ray results in the appropriate health records and adds continuation sheets to records if needed the day before clinic.
• Ensuring that all the health records needed for the clinic are found before the day of the clinic.
• Completing an inventory for all the records retrieved for the clinic and places a check mark beside the records that are found.
• Preparing numbers to be issued to patients on arrival at the clinic so as to maintain order in the waiting area.
• Maintaining of appointment systems
• Maintaining of all methods, systems and policies which enhances efficient running of the Department

Special conditions associated with the job:

• Maintenance of confidentiality of patient records
• Working on weekends when necessary
• Climbing to retrieve patient records
• Possible dust hazard

Applications along with resume should be sent no later than August 08, 2024 to:

The Assistant Human Resource Officer,
Black River Hospital,
45 High Street, Black River, St. Elizabeth,
Tell: (876) 965-9294
E-Mail – brhjobs00@gmail.com

NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED.
*IMPORTANT NOTE: WE WILL ONLY ACCEPT APPLICATIONS BY EMAIL**.

Health Records Clerk (Black River, St. Elizabeth, Jamaica) - St. Elizabeth Health Services (SRHA)

The Southern Regional Health Authority (SRHA), a Statutory Body under the Ministry of Health & Wellness responsible for the management and operation of Public Health Services within the Parishes of Clarendon, Manchester and St. Elizabeth, invites applications from suitably qualified persons for the following position in the ST. ELIZABETH HEALTH SERVICES: HEALTH RECORDS CLERK (HTAC/HRT 1) – 1 Position

Black River Health District

(Salary range $1,792,163-$2,130,319 per annum and any allowance (s) attached to the post).

Job Summary:
Under the supervision of the Health Records Technician and the technical supervision of the Parish Health Records Administrator the incumbent will have the responsibility for organizing, implementing, controlling and maintaining the patient information system for the provision of optimum patient care.

Qualifications and Experience

• Four (4) ‘O’ Level/CXC subjects; including passes in English Language, Biology and Mathematics
• Clerical and/or computer experience is an asset

Key Responsibilities include:

• Protects the security of the health records to ensure confidentiality is maintained.
• Develops and maintains efficient and accurate filing and retrieval of health records.
• Tracks and follow-up missing records.
• Reviews records for completeness, accuracy and compliance with regulations.
• Files laboratory/ other investigation reports and referral forms in patient/client health record.
• Develops and ensures that the standardized numerical filing system of health record.
• Maintains the master patient index files.
• Compiles and submits Monthly Clinic Summary Reports, Sentinel, STD Syndrome and other reports.
• Maintains the appointment system for the various clinics held.
• Maintains the Primary Health Care Register for the health records department manually and electronically.
• Responsible for educating other members of the health team on the importance of health records, with a clear definition of health records duties.
• Assists with the smooth running of the clinics; directing patients, developing a system whereby the records are transferred from the filing area to the clinic area.
• Responsible for the acquisition and monitoring of health records stationery/equipment.
• Completes the list for the PATH programme.
• Collection and compilation of data for clinical activities done are to be recorded daily on the specific tally sheets.
• Retrieve health records to facilitate researches by authorized users/personnel.

Specific Knowledge and Required Skills:

• Good knowledge of the methods, procedures, practices, rules and regulations related to health data collection.
• Good knowledge of Computer Applications.
• Ability to analyze statistical reports and make recommendations.
• Good interpersonal communication skills
• Good conflict resolution skills
• Excellent time management skills
• Excellent customer service skills

Applications along with resume should be sent no later than May 31, 2023 to:
The Senior Human Resource Officer
St. Elizabeth Health Department
High Street
Black River, St. Elizabeth
E-Mail – jobssehd@gmail.com

NB. WE ENCOURAGE ALL INTERESTED APPLICANTS TO SUBMIT YOUR APPLICATION USING THE MEDIUM STATED ABOVE. PLEASE INDICATE IN THE SUBJECT LINE THE POSITION YOU ARE APPLYING FOR.

ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED.

Records Clerk (Kingston, Jamaica) - Ministry of Health & Wellness

 

Records Clerk PIDG/RIM 1 (vacant)

Salary $1,272,269-1,711,060 per annum

JOB PURPOSE

Under the General supervision of the Administrator, the Records Clerk is required to locate and retrieve files and ensure that correspondence are accurately filed and files are maintained to facilitate easy access of information as well as the scheduling of patients for surgery and post-operative evaluations for the ophthalmology centre.

KEY RESPONSIBILITY AREAS

• Ensure that files requested are dispatched and files are re-shelved
• Sorts records
• Maintains records of the movement of files
• Ensure that all files and enclosures are numbered accordingly are in correct order
• Files correspondence and charge out cards
• Locate cards and replace on returned files
• Creates new files
• Maintains “Bring up” System
• Removes inactive records for shelves
• Prepares inactive records for transfer
• Records and re-shelf incoming files
• Overseas the operations of the ophthalmology centre records
• Schedule patients for pre-operative, post-operative evaluations, surgery and Laser treatment.

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Four (4) CXC or O’ Level including English
• Training in records Management

Applications with résumés are to be submitted no later than March 5, 2024 to:

Senior Director, Human Resource Management & Development,
Ministry of Health & Wellness,
10A Chelsea Avenue,
Kingston 10.

Email applications to: jobs@moh.gov.jm

The Ministry of Health and Wellness thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.

Health Records Clerk (St. Mary & Portland, Jamaica) - NERHA

 NORTH-EAST REGIONAL HEALTH AUTHORITY

HEALTH RECORDS CLERK (HTAC/HRT 1)

The North East Regional Health Authority, a statutory body under the Ministry of Health, with responsibility for the management and delivery of public health services within the parishes of St. Ann, St. Mary, and Portland, is seeking to fill the position of Health Records Clerk at the St. Mary and Portland Health Departments.

The incumbent will be responsible for to compile, process and maintain the health records in a manner
consistent with medical administrative, ethical, legal and regulatory requirements of the health care facility.
Qualification and Experience will include:

• Four (4) CXC/GCE subjects at the ordinary level (O’level) are required including English Language,
• Mathematics and a Science subject (preferably Human and Social Biology).
• Diploma in Computer applications inclusive of word processing and spreadsheet applications
• A minimum of two (2) years’ experience in related field.

Specific Knowledge Required:

• Sound knowledge of policies and practices involved in health records science
• Health Records Service Manual
• Medical Records Manual –: Guide for Developing Countries
• Jamaica Medical Records Code of Ethics
• Monthly Clinic Statistical Report (MCSR) Manual
• Staff Order

Responsibilities will include but not limited to:

• Protect the security of the health records, ensuring that confidentiality is maintained
• Gathering of demographic, geographic and health related data and history from all new patients upon registration, asking all the prompt questions on the form
• Preparing patient service record for the appropriate clinic
• Entering of patient’s particular in Daily Register log book to facilitate tally of all registered patients
• Entering of data on the sentinel forms for each registration
• Entering of patient record particulars for retrieved records in the record request log book
• Register all patients for the various clinics
• Ensure that all health records are assigned to clinic locations
• Retrieve all health records for appointment
• Communicate with patient/client as the need arise in relation to their appointment
• Ensure good health record keeping is maintained
• Ensure proper maintenance of all health records

REMUNERATION PACKAGE PER ANNUM: Salary Scale: $ 1,657,751 – 1,970,545 per annum

Applications along with detailed resume should be sent no later than Friday, 2024 March 08 to:

The Director,
Human Resource Management & Development,
North East Regional Health Authority,
34-38 Ocean Village Shopping Centre,
Ocho Rios, St. Ann.

E-mail: jobs@nerha.gov.jm
Fax: (876) 795-2747

NB. WE THANK ALL APPLICANTS FOR RESPONDING, HOWEVER, ONLY SHORT LISTED
APPLICANTS WILL BE ACKNOWLEDGED.