Records Officer (Kingston, Jamaica) - Ministry of Health & Wellness, Jamaica

 

Records Officer PIDG/RIM 2 - Vacant

Salary $1,711,060 per annum

JOB PURPOSE

Under the general supervision of the Director, Health Services Planning & Integration, the incumbent provides a high quality of records management services in the development, promotion and implementation of records management best practice within the Branch.

KEY RESPONSIBILITY AREAS

• Processes incoming requests, conducts research and provides information in relation to activities performed.
• Provides support and maintenance of Bring Up requests to ensure files are delivered
• Inspects files to ensure they are up-to-date and established procedures are adhered to in processing of records
• Monitors the decentralized File Stations to ensure their compliance with established procedures and approved Records Management practices
• Creates new files
• Undertakes Data Entry and scanning of records
• Conducts ongoing inventory of files;
• Sorts, classifies, Indexes, and files correspondence on appropriate files;
• Prepares correspondence for cross referencing where necessary;
• Monitors daily clearance on internal and external mailboxes and processing of mail;
• Processes incoming and outgoing mails in accordance with established procedures
• Prepares reports as directed/required
• Processes incoming mails containing confidential documents

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Graduated from a Secondary institution with four (4) subjects at the CSEC or GCE ‘O’ Level, including English Language and a numeric subject
• Plus a minimum of two to three (2-3) years’ experience or an equivalent academic training and experience

Applications with résumés are to be submitted no later than November 30, 2024 to:

Senior Director, Human Resource Management & Development
Ministry of Health & Wellness
40 Knutsford Boulevard
Kingston 5.

jobs@moh.gov.jm.