Office Attendant (St. Thomas, Jamaica) - The Jamaica Information Service

The Jamaica Information Service (JIS), an Executive Agency, invites applications from suitably qualified professionals for the following position:

OFFICE ATTENDANT 

St. Thomas Regional Office 

Salary range: $857,032.00 - $1,152,613.00 per annum

Under the supervision of the manager - St. Thomas Regional Office, the Office Attendant is responsible for providing general housekeeping and support services including: cleaning, dusting, maintaining the office and its environs.

Core Functions:

• Wipes, cleans and mops offices and environs
• Cleans and sanitizes furniture and fixtures
• Washes and sanitizes restrooms and replenishes supplies of soaps and toiletries
• Prepare and/or serve refreshment for meetings, functions and events as required
• Performs errands in the surrounding environs
• Monitors coffee station and ensures that supplies are available
• Serves refreshments to officers and clients at meetings and conferences as required 
• Prepares water trays daily in all offices 
• Delivers mail, memoranda, files and newspapers
• Photocopies documents as requested

Minimum Required Qualifications and Experience:

• Secondary school leaving certificate 
• Knowledge of housekeeping practices would be an asset

Required Competencies:

• Good communication and interpersonal skills
• Good customer relations and time management skills
• Ability to understand and follow instructions
• Basic knowledge of the Agency's operations and procedures
• Knowledge of office cleaning practices and procedures

Applications should be forwarded no later than Friday, February 9, 2024 to:  

The Director, Human Resources, 

Jamaica Information Service,

58a Half Way Tree Road, Kingston 10,

Email: hrmanager@jis.gov.jm

We thank all applicants for their expressions of interest; however, only shortlisted candidates will be contacted.

Administrative Assistant (Kingston, Jamaica) - Jamaica Information Service

 The Jamaica Information Service (JIS), an executive agency, invites applications from suitably qualified professionals for the following position:

Administrative Assistant - Research, Print and Production Division

Job Scope

Reporting to the Director - Research, Print and Production Division, the Administrative Assistant is responsible for providing general administrative and secretarial support as well as preparing documents and correspondence for the efficient flow of information between the Office of the Director - Research, Print and Production Division and internal and external clients.

Core Functions

• Monitors ISO 9001:2015 implementation closely and helps keep project timeline and milestones
• Manages up-to-date filing system!/database of documents associated with the Director's office
• Compiles and disseminates weekly/monthly reports
• Attends meetings with Director (ISO Steering Committee and Procurement Committees) and prepares meeting notes, reports and up-to-date meeting files
• Monitors and controls the distribution of office supplies for the Director
• Drafts, prepares and dispatches correspondence and other documents as required by the Director
• Produces relevant documents using appropriate software

Qualifications and Experience:

• Associate degree, diploma or certificate in Public Administration, Management Studies or Business Administration or relevant equivalent qualifications
• Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) designation desirable
• At least two (2) years experience at the senior secretarial level in a fast paced office environment

Knowledge, Skills and Competencies:

• Proficient in transcribing meeting discussions, preparing minutes and report writing, as well as shorthand and/or speedwriting
• Knowledge and understanding of records and file management systems
• Proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook Express, etc)
• Sound knowledge of the Government's and Agency's policies and procedures
• Excellent interpersonal and people engagement skills
• Strong oral and written communication, social and customer service skills
• Ability to work on own initiative
• Tactful, detail-oriented and innovative

Application letters along with résumés should be forwarded no later than Friday, March 12, 2021 to:

The Director

Human Resources

Jamaica Information Service

58a Half Way Tree Road, 

Kingston 10.

Email: hrmanager@jis.gov.jm 

We thank all applicants for their interest, however, only shortlisted candidates will be contacted.