Administrative Assistant (Kingston, Jamaica) - National Health Fund

 Applications are invited from suitably qualified persons to fill the post of:

ADMINISTRATIVE ASSISTANT (Audit Division)

ROLE AND FUNCTIONS OF JOB:

The incumbent shall have responsibility for providing secretarial and administrative services support to the Chief Internal Auditor and to assist in ensuring an effective and efficient Audit Division.

CORE DUTIES & RESPONSIBILITIES:

• Maintain a log of all incoming and outgoing correspondence.
• Assist with the preparation of compliance, monthly, quarterly and annual reports for submission to the Audit Committee.
• Prepare letters, memoranda and other documentation for the Department.
• Take notes or minutes of meetings and prepare for circulation.
• Coordinate and maintain an effective filing system for the Department, in accordance with established procedures.
• Liaise with managers and other department members with regards to submission of reports and other required documentation, to facilitate timely submission to the Audit Committee.
• Contribute to the achievement of the Department’s objectives by completing assignments as needed.
• Schedule meetings and appointments as directed by the CIA.
• Perform any other related duties that may be assigned to achieve the Company’s goals and objectives.

SPECIAL CONDITIONS ASSOCIATED WITH JOB:

• Required to work beyond normal working hours and on weekends (when required) in order to meet stipulated deadlines.
• Normal office, retail and warehouse environment.
• Intra-island travel to retail pharmacies.
• Individual must have a reliable motor vehicle

QUALIFICATIONS & EXPERIENCE:

• Diploma in Business Administration or equivalent qualifications
• CPS or other equivalent professional secretarial qualification would be an asset
• Ability to perform administrative and basic auditing functions for office, warehouse operations and pharmacies.
• Minimum of three (3) years administrative and/or auditing experience preferably in a Pharmaceutical, Warehousing or Insurance environment.

Applicants are invited to submit their applications no later than Friday, January 5, 2024 to:

The Human Resource Department,

NATIONAL HEALTH FUND,
6th Floor, The Towers,
25 Dominica Drive,
Kingston 5.

Email: vacancies@nhf.org.jm 

NB. We appreciate all responses, but only short listed candidates will be contacted.