Senior Secretary (Kingston, Jamaica) - Ministry of Health & Wellness

 

Senior Secretary (OPS/SS 3) - one (1) vacant post 

Salary: $1,711,060 per annum

JOB PURPOSE

Reporting to the Director, Blood Transfusion Service, the incumbent is responsible to provide professional administrative services to the Director, National Blood Transfusion Service.

KEY RESPONSIBILITY AREAS/MANAGEMENT/ADMINISTRATIVE RESPONSIBILITIES

• Establishes and maintains an effective information, storage and retrieval system for the office
• Receives and sorts incoming mails
• Dispatches outgoing mails
• Type routine letters/memos
• Ensures the prompt and accurate recording of files
• Books venues for meetings/workshops
• Make arrangements for meetings/workshops
• Follow-up on correspondences and assignments issued by the Director to functional officers
• Screens telephone calls and visitors and refer them to appropriate officers
• Ensures that all confidential documents are secured
• Makes photocopies of correspondence and other documents

TECHNICAL /Professional Responsibilities

• Composes letters and memoranda in response to correspondence received from Director via email or hard copies;
• Prepares documents including letters, reports for Director’s signature;
• Participates in the preparation and compilation of (edit and type) Monthly and Annual Reports and submit to Director, NBTS for review before submitted to Director NLS (Compile monthly Blood Donor Statistics/quarterly and annual reports).
• Arranges for meetings, seminars and workshop / prepares agenda, attendance records and produce minutes for various meetings
• Participates in the preparation of Work Plans and Strategic Plans for the NBTS and submit to Director, NBTS for review
• Responds to enquiries relating to Archived Paternity Test results done for the relevant Court Offices and individuals for immigration purposes.

Other Responsibilities

• Performs other related duties

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• CXC or GCE ‘O’Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus four to five (4-5) years’ general office experience;

OR

• Graduated from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in the use of a variety of software applications e.g., word processing, database and spread sheets; English Language at CXC or GCE ‘O’Level; completion of the appropriate Office Professional Training Course at the Management Institute for National Development, plus four to five (4-5) years’ general office experience;

Applications with résumés are to be submitted no later than December 13, 2024, to:

Director

Senior Human Resource Management & Development
Ministry of Health & Wellness
40 Knutsford Boulevard
Kingston 5.

Email: jobs@moh.gov.jm