Office Assistant (St. Andrew, Jamaica) - City View Hotel

 The City View Hotel seeks an Office Assistant in St. Andrew, Jamaica. 

• Experienced in a similar role
• Position is full-time

Send all inquiries to: cvhotelja@gmail.com 

For added information please call: (876) 401-5760.

Office Assistant (Ocho Rios, St. Ann) - Island Doctors Elite Medical Centre

 

We're hiring!

Office Assistant 

• Ocho Rios, St. Ann
• Medical Office
• Part-time - Fridays, Saturdays & Sundays

Join our team as a part-time office assistant at Island Doctors!

If you're organized, detail-oriented, and ready to make a positive impact, we'd love to hear from you.

Apply today and be a part of our mission to provide top-notch healthcare on the island.

Send your resume to: islanddoctorselitemedical@gmail.com 

Receptionist/Office Assistant (Mandeville, Manchester) - Medical Office

 

A medical practice in Mandeville, Jamaica is seeking a Receptionist/Office Assistant.

Interested applicants:

• Should have a pleasant and outgoing personality
• Must have previous work experience
• Should be computer literate and be familiar with Microsoft Word and Excel
• Successful applicants will be required to work on some Saturdays
• Salary will be commensurate with level of qualifications and experience

Interested individuals should submit an application letter along with a resume in Microsoft Word format, and the names of two (2) referees (references) along with contact information should be included.

Email: mandevilleclinicjob@gmail.com

Deadline: Friday, 25 February 2022.

Office Assistant (Kingston, Jamaica) - Bay Juices

 

Open vacancies in Kingston - Office Assistant.

Minimum Requirements:

• One (1) year experience in Office Administration
• Four (4) CSEC subjects including English, Math, Accounts and any other subject
• Certification in Office Administration
• Mastery of Microsoft Office Suite applications (Excel, Word, Outlook)
• Principles of Accounting knowledge 
• Knowledge of accounting software such as QuickBooks or Sage a plus
• Good written and verbal communication skills

Send resumes to: juicejobs@hotmail.com 

Office Assistant (Jamaica) - Food & Agriculture Organization of the United Nations (FAO)

 Organizational Unit: FLJAM

Job Type: Non-staff opportunities

Type of Requisition: PSA (Personal Services Agreement)

Grade Level: N/A

Primary Location: Jamaica

Duration: 11 months

Application deadline: April 30, 2021, 10:59:00 PM

Post Number: N/A

____________________________________________________________________________

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

____________________________________________________________________________

Qualified female applicants and qualified nationals of non-and under-represented member countries are encouraged to apply. 

Persons with disabilities are equally encouraged to apply. 

All applications will be treated with the strictest confidence.

___________________________________________________________________________

Organizational Setting

The national consultancy Office Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

Reporting Lines

Under the overall supervision of the FAO Representative in Jamaica, Belize and The Bahamas and the direct supervision of the Assistant FAOR- Programme, The Office Assistant operates independently and takes decisions on work priorities and exercises initiative for dealing with cases without precedents. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on- the-job learning.

Technical Focus

The Office Assistant usually interacts with a wide variety of colleagues within the direct work unit, Sub- regional and Regional offices and with immediate clients within the Organization, providing routine administrative and office support services. The incumbent will also offer management support services, and providing procedural guidance and information on FAO conformity requirement.
 
Tasks and responsibilities

• Screen requests for appointments with supervisor; maintain supervisor's calendar; confirm mutually convenient schedules and arrange appointments; receive visitors; place and screen telephone calls; respond to queries and correspondence, often of a sensitive, confidential or technical nature;
• Provide office, administrative and logistics support to meetings, committees, conferences, etc.;
• Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions; prepare draft responses to a wide range of correspondence and other communications, often requiring knowledge of technical terminologies and/or detailed office procedures; carry out quality control functions for outgoing documents; proofread texts for adherence to diplomacy, format, grammar, punctuation, style and established standards;
• Respond or draft responses to standard/ routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports;
• Initiate general administrative tasks in the computerized financial / travel / human resources systems;
• Make travel and hotel arrangements and prepare travel authorizations/claims for staff as required;
• Provide assistance in the administrative processing of vacancy announcements and consultants' contracts;
• Research, compile and organize information and reference materials from various sources for reports; create spreadsheets and presentations; manage and update databases for mailing lists and other information; and maintain electronic and paper files;
• Provide assistance in the operational processing of Program Unit, especially on Procurement process.
• Actively participate in the Procurement Cycle as integral part of it.
• Perform other duties as required.

Impact of work

The incumbent’s work impacts on the timely and efficient delivery of office support services and on the overall output of the work unit.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING:

Minimum Requirements

• Post-Secondary and/and Undergraduate Level Education in Business Administration or related administrative fields
• Three years of relevant experience in office support work
• Level C fluency in English. Level B working knowledge in Spanish is desirable.
• Good knowledge of the MS Office applications, Internet, virtual platforms and office technology equipment
• National of Jamaica or resident in the country with a regular work permit.

FAO Core Competencies

• Results Focused
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical Skills

• Good knowledge of communication, documentation standards and meeting platforms
• Good knowledge of corporate computerized financial / travel / human resources systems and administrative procedures and policies

Additional Selection Criteria

• Good knowledge of the organizational structure
• Good knowledge of Excel
• Working knowledge of Spanish

 ______________________________________________________________

APPLY TO FAO

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

Office Assistant (Kingston, Jamaica)