Career Opportunity:
We invite applications from suitably qualified persons for the position of
Regional Data Entry Clerk (MIS/IT 2) - Regional Office
REGIONAL DATA ENTRY CLERK
MINISTRY OF HEALTH & WELLNESS
HIV/STI/TB UNIT
JOB PURPOSE
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The Data Entry Clerk will be responsible for the input, upload and scanning of data into the
relevant databases to facilitate the monitoring and evaluation functions of the HIV Programme.
The Officer will also support the implementation of the M&E and research activities outlined in
the work plan as well as strengthen the capacity of stakeholders in data entry and data
management by the provision of technical assistance.
The Officer will also support the implementation of the M&E and research activities outlined in
the work plan as well as strengthen the capacity of stakeholders in data entry and data
management by the provision of technical assistance.
KEY OUTPUTS
• Monthly reports on M&E and other activities prepared
• Input/Import and perform validity checks for data completed
• Assist with other statistical updating exercises undertaken by the Unit
• Monthly reports on M&E and other activities prepared
• Input/Import and perform validity checks for data completed
• Assist with other statistical updating exercises undertaken by the Unit
KEY RESPONSIBILITY AREAS
1. Perform data entry in several different databases including highly confidential
information
2. Liaison with parish MO(H), Treatment Care and Support Officer and site level Data
Entry Clerk to identify areas for support
3. Provide data entry support to for treatment sites within the region
4. Assist with the gathering/collation of data and data collection forms from various sources
5. Perform validation and verification of data entry forms with documentation of findings
6. Collaborate with professional staff and field officers in the collection, collation, and
analysis of data from M&E system including data for donor reporting.
7. Participate in training workshops to build capacity in Data Quality among site data
entrant
8. Work closely with Regional TCS Officer to prepare reports
9. Perform duplication checks on data entry forms
10. Perform general office administrative duties such as taking messages, preparing reports,
liaising with other component staff
11. Provide progress update on interventions to gap identified
12. Liaison with MOHW/SI Unit on database matters
1. Perform data entry in several different databases including highly confidential
information
2. Liaison with parish MO(H), Treatment Care and Support Officer and site level Data
Entry Clerk to identify areas for support
3. Provide data entry support to for treatment sites within the region
4. Assist with the gathering/collation of data and data collection forms from various sources
5. Perform validation and verification of data entry forms with documentation of findings
6. Collaborate with professional staff and field officers in the collection, collation, and
analysis of data from M&E system including data for donor reporting.
7. Participate in training workshops to build capacity in Data Quality among site data
entrant
8. Work closely with Regional TCS Officer to prepare reports
9. Perform duplication checks on data entry forms
10. Perform general office administrative duties such as taking messages, preparing reports,
liaising with other component staff
11. Provide progress update on interventions to gap identified
12. Liaison with MOHW/SI Unit on database matters
OTHER RESPONSIBILITIES
- Performs other related functions assigned by the HIV Regional Coordinator
PERFORMANCE STANDARDS
The Job is satisfactorily performed when:
• Stipulated deadlines are consistently achieved
• Confidentiality of information obtained on the job is preserved
• Accuracy of data is maintained
• Objectives are achieved
The Job is satisfactorily performed when:
• Stipulated deadlines are consistently achieved
• Confidentiality of information obtained on the job is preserved
• Accuracy of data is maintained
• Objectives are achieved
REQUIRED COMPETENCIES
• Ability to work with details
• Excellent computer skills
• Good oral and written communication skills
• Good time management and problem solving skills
• Able to respond to deadlines and prioritize accordingly
• Ability to interact well and develop positive relationships with Stakeholders of different
backgrounds
• The ability to work in a confidential environment
• Good interpersonal skills
• Good teamwork
• Ability to work with details
• Excellent computer skills
• Good oral and written communication skills
• Good time management and problem solving skills
• Able to respond to deadlines and prioritize accordingly
• Ability to interact well and develop positive relationships with Stakeholders of different
backgrounds
• The ability to work in a confidential environment
• Good interpersonal skills
• Good teamwork
MINIMUM REQUIRED EDUCATION AND EXPERIENCE
• An associated degree in a health related field
• Computer literacy: working knowledge of Microsoft Word, Access and Excel
• Data entry experience is an asset
• Familiarity with the current HIV databases is an asset
• An associated degree in a health related field
• Computer literacy: working knowledge of Microsoft Word, Access and Excel
• Data entry experience is an asset
• Familiarity with the current HIV databases is an asset
SPECIAL CONDITIONS ASSOCIATED WITH THE JOB
• Exposure to highly confidential and sensitive information
• Will be required to travel to the relevant treatment sites within the region to provide
onsite assistance
• May be required to work beyond normal working hours in order to meet deadlines
• Normal office environment
• Exposure to highly confidential and sensitive information
• Will be required to travel to the relevant treatment sites within the region to provide
onsite assistance
• May be required to work beyond normal working hours in order to meet deadlines
• Normal office environment
REPORTING RELATIONSHIP
The Officer will report directly to the Regional HIV/TB/STI Coordinator and work closely with
the Regional Treatment Care and Support Officer.
The Officer will report directly to the Regional HIV/TB/STI Coordinator and work closely with
the Regional Treatment Care and Support Officer.
WORK CLOSELY WITH
• Parish TCS Officers
• Adherence Counsellors
• Social Workers
• Site Data Entry Clerks
• Community Health Aids
• Case Managers
• Contact Investigators
• Parish Medical Technologist
• Parish TCS Officers
• Adherence Counsellors
• Social Workers
• Site Data Entry Clerks
• Community Health Aids
• Case Managers
• Contact Investigators
• Parish Medical Technologist
Applications with curricula vitae are to be submitted to:
SERHA,
The Director,
Human Resource Management & Industrial Relations,
South East Regional Health Authority,
The Towers, 2nd Floor,
25 Dominica Drive,
Kingston 5.
via email to employment@serha.gov.jm.
SERHA,
The Director,
Human Resource Management & Industrial Relations,
South East Regional Health Authority,
The Towers, 2nd Floor,
25 Dominica Drive,
Kingston 5.
via email to employment@serha.gov.jm.
The deadline for submission is Friday, June 23, 2023
We thank all applicants for their expressions of interest however, only those shortlisted will be contacted.
We thank all applicants for their expressions of interest however, only those shortlisted will be contacted.
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