Factories Corporation of Jamaica invites applications from suitably qualified persons to fill the position of:
Executive Assistant.Job Summary
Under the supervision of the Managing Director, the incumbent will provide an efficient and effective executive/administrative support to the Executive Office and coordinate and/or perform administrative tasks necessary for the smooth functioning of the office.
Qualifications and Experience:
a. Education
- Bachelor's degree in Business/Public Administration of the Social Sciences
- Certified Administrative Professional (CAP) or other administrative management training; plus
- Certified Professional Secretary
b. Experience
- Minimum of five (5) years administrative related experience
- Experience in dealing with matters of a confidential and sensitive nature
Special Skills and Aptitude:
- Thorough knowledge and experience in administrative and secretarial functions
- Knowledge of how government operates and its protocols
- Proficiency in office procedures and use of office equipment and advanced technology
- Strong sense of confidentiality and objectivity
Duties and Responsibilities:
- Brief the Managing Director on information requirements in advance of appointments and meetings, and prepare relevant files
- Prepare reports to the Ministry of Finance and the Integrity Commission
- Manipulate computerized data to generate tables and graphical presentations, linking worksheets, workbooks and word processing files
- Disseminate Management Meeting Action Sheet for HODs for follow-up
- Prepare Annual Department Budget for the upcoming financial period
- Communicate effectively by telephone, in writing, by email for facsimile
- Organise and take Minutes of monthly management meetings, drafts and circulate for follow-up
- Dispatch reports and correspondence to required destinations on a timely basis
- Act for Corporate Officer in periods of absence
- Perform any other administrative duties required by management
Key Competencies:
- Knowledge of computer literacy skills
- Demonstrate ability to manage workload
- Demonstrate ability to develop and maintain up-to-date records
- Timely and accurate in completing assignments consistently
The successful applicant will be required to submit a valid police record.
Applications with résumés should be sent no later than February 7, 2021.
Human Resource and Administration Manager
17 Knutsford Boulevard,
Kingston 5.
Please include the job title in the subject line of the email.
