The Jamaica Information Service (JIS), an executive agency, invites applications from suitably qualified professionals for the following position:
Administrative Assistant - Research, Print and Production Division
Job Scope
Reporting to the Director - Research, Print and Production Division, the Administrative Assistant is responsible for providing general administrative and secretarial support as well as preparing documents and correspondence for the efficient flow of information between the Office of the Director - Research, Print and Production Division and internal and external clients.
Core Functions
- Monitors ISO 9001:2015 implementation closely and helps keep project timeline and milestones
- Manages up-to-date filing system!/database of documents associated with the Director's office
- Compiles and disseminates weekly/monthly reports
- Attends meetings with Director (ISO Steering Committee and Procurement Committees) and prepares meeting notes, reports and up-to-date meeting files
- Monitors and controls the distribution of office supplies for the Director
- Drafts, prepares and dispatches correspondence and other documents as required by the Director
- Produces relevant documents using appropriate software
Qualifications and Experience:
- Associate degree, diploma or certificate in Public Administration, Management Studies or Business Administration or relevant equivalent qualifications
- Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) designation desirable
- At least two (2) years experience at the senior secretarial level in a fast paced office environment
Knowledge, Skills and Competencies:
- Proficient in transcribing meeting discussions, preparing minutes and report writing, as well as shorthand and/or speedwriting
- Knowledge and understanding of records and file management systems
- Proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook Express, etc)
- Sound knowledge of the Government's and Agency's policies and procedures
- Excellent interpersonal and people engagement skills
- Strong oral and written communication, social and customer service skills
- Ability to work on own initiative
- Tactful, detail-oriented and innovative
Application letters along with résumés should be forwarded no later than Friday, March 12, 2021 to:
The Director
Human Resources
Jamaica Information Service
58a Half Way Tree Road,
Kingston 10.
Email: hrmanager@jis.gov.jm
We thank all applicants for their interest, however, only shortlisted candidates will be contacted.
